Author Information | Ethnicity and Disease

Author Guidelines

Manuscript Submittal Information

I. Introduction

Ethnicity & Disease (Ethn Dis) is an international, peer-reviewed journal that provides information on causal relationships in the etiology of common illnesses through the study of ethnic patterns of disease. It is distributed to health care professionals and researchers interested in improving health outcomes for ethnic minority populations. Ethn Dis publishes original reports, commentaries, reviews, perspectives, brief reports, and letters to the editor on topics such as ethnic differentials in disease rates, the impact of migration on health status, social and ethnic factors related to health care access, and metabolic epidemiology. Authors wishing to submit a manuscript for consideration should follow the guidelines herein. Manuscripts are accepted only through this online portal of the journal and will not be accepted via email or standard mail.

II. Compliance with Publishing Ethics

Ethnicity & Disease contributing authors are required to conduct research and preparation of resulting manuscripts under codes of conduct relevant to professional bodies and regulatory bodies.

To ensure objectivity and transparency in research and to ensure that accepted principles of ethical and professional conduct have been followed, authors should include information regarding sources of funding, potential competing interests (conflicts of interest: financial or non-financial) and informed consent if the research involved human participants.

Authors should include the following statements (if applicable) in a separate section entitled Acknowledgments and Compliance with Ethical Standards before the References when submitting a paper:

Disclosure of potential conflicts of interest
Research involving Human Participants*
Informed consent

The lead or corresponding author will be required to collect author disclosure and contributions forms that attest to compliance with ethical standards defining authorship, following ICMJE four criteria: 1) Substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work; and 2) Drafting the work or revising it critically for important intellectual content; and 3) Final approval of the version to be published; and 4) Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved. Author contribution forms provided by the journal must be filed with the journal upon acceptance of the manuscript for publication.

The Editors reserve the right to reject manuscripts that do not comply with these guidelines. The lead or corresponding author will be held responsible for false statements or failure to fulfill these guidelines.

*Ethn Dis does not typically publish research involving animals; however, if research does involve animals, authors must attest to compliance with ethical guidelines for the care and use of laboratory animals.

II. A. Competing Interests (Conflicts of Interest)

Authors must disclose all relationships or interests that could have direct or potential influence or impart bias on the work. Examples of potential conflicts of interests that are directly or indirectly related to the research may include but are not limited to the following:

Research grants from funding agencies (please give the research funder and the grant number)
Honoraria for speaking at conferences or financial support for attending conference related to research
Financial support for educational programs
Employment or consultation
Support from a project sponsor
Position on advisory board or board of directors or other type of management relationships
Multiple affiliations
Financial relationships
Intellectual property rights

II.B. Research Involving Human Participants

When reporting studies that involve human participants, authors should include a statement that the studies have been approved by the appropriate institutional review board and have been performed in accordance with the ethical standards as laid down in the 1964 Declaration of Helsinki and its later amendments or comparable ethical standards.

Sample statement to include in manuscript: Our research was approved by the Wallalla University institutional review board and all procedures followed were in accordance with the ethical standards of the IRB and the Helsinki Declaration of 1975, as revised in 2000.

II.C. Informed Consent

It is important that all participants of a study have given their informed consent in writing prior to inclusion in the study. Identifying details (names, dates of birth, identity numbers and other information) of the participants who were studied should not be published in written descriptions, photographs, and genetic profiles unless the information is essential for scientific purposes and the participant (or parent or guardian if the participant is incapable) gave written informed consent for publication. Complete anonymity is difficult to achieve in some cases, and informed consent should be obtained if there is any doubt.

Sample Statement to Include in Manuscript: Informed consent was obtained from all patients being included in the study. [Describe process for obtaining consent, if appropriate.]

II.D. Plagiarism

Ethnicity & Disease considers plagiarism to be a serious offense and uses a plagiarism checking software to determine if the manuscript contains excessive overlap with already published sources. Authors must agree to have their manuscript screened for overlapping sources before peer review and as needed, after revisions have been made. The journal has established a cutpoint score that indicates the percentage of material that has been found to overlap with previously published materials. Manuscripts exceeding the cutpoint will be declined and the author will be notified of the overlap problem in the hopes the author will correct the problems if the manuscript will be submitted elsewhere.

III. Review Process

Each manuscript submitted to Ethn Dis enters the journal's peer-review process, which is governed by the journal’s editorial board. Upon submittal through the journal’s online portal, authors can expect to receive an immediate email notification acknowledging receipt of manuscript. Once received in the Ethn Dis online manuscript tracking system, an article is screened for appropriateness to journal focus areas and other criteria (eg, plagiarism, compliance with word counts, topic appropriateness, etc). If not in compliance or not appropriate for publication in Ethn Dis, authors will receive notification that the submission is not suitable for the journal. If advanced through screening, Ethn Dis will assign the manuscript to an associate editor who will guide the submittal through peer review and invite reviewers to rate each manuscript on merit of: study design; methodology; data quality; originality; and overall priority for publication. We ask reviewers to complete the review within three weeks from assignment. Once reviewers' comments are collected, the author receives feedback and, if necessary, will be asked to make revisions as recommended by the reviewers and resubmit within two - four weeks. The revised manuscript is then returned to the reviewers to ensure compliance with suggested changes; subsequent revisions may be necessary.

Upon acceptance, the author submits the final version of the manuscript, along with a $400 publication fee.

Acceptance of a manuscript for publication does not imply that the figures or tables are in a suitable format for publication. After manuscript approval, submitted tables and figures will be examined to ensure they meet journal technical requirements. If they fail to meet technical requirements, the lead author will be contacted. The failing tables or figures will have to be brought into compliance before the manuscript can be published. See section VI below for more information.

IV. Types of Submittals Accepted

Original Reports: Original works describing results of clinical trials, investigations, community-based research, or epidemiologic study. Manuscripts are evaluated and accepted through the peer-review process. In general, original reports fall into these categories: cardiovascular disease and risk factors, hypertension, diabetes, obesity, mental health, public health, medical training, research design, global health, cancer, chronic disease, and other. Requirements: up to 3,500 word for the narrative alone (does not include title page, abstract or references); 35 references; no more than 4 images (figures, tables or a combination of both). Other specific guidelines for preparing an original report are provided herein.

Commentaries: This type of manuscript provides comment on existing policies, procedures, or observation of clinical approaches. Manuscripts are evaluated and accepted through the peer-review process. Guidelines for Commentaries are the same as those for Original Reports, with the exception of these requirements: up to 2,500 words for the narrative alone (does not include title page, abstract or references); 25 references; no more than 2 images (figures, tables or a combination of both).

Systematic Review: This type of manuscript is an original work featuring a review of scientific literature. Manuscripts are evaluated and accepted through the peer-review process. Guidelines for Reviews are the same as those for Original Reports, with the exception of these requirements: up to 5,000 words for the narrative alone (does not include title page, abstract or references); 60 references; no more than 4 images (figures, tables or a combination of both).

Perspectives: Letter of invitations are issued to individuals with expertise related to an issue's scientific focus or timely topic. Guidelines for a Perspective article are similar to Original Reports, with the exception of these requirements: up to 1,200 words for the narrative alone (does not include title page, abstract or references); 10 references and no tables or figures.

Brief Report: This type of manuscript is original work often reporting on pilot or phase 1 research activity. Guidelines are the same as those for Original Reports, with the exception of these requirements: 2500 words; no more than one image (table or figure) and 15 references.

Letters to the Editor: Ethn Dis prints letters to the editor regarding issues important to health care in ethnic minority populations or letters related to articles published in the journal. Requirements: maximum word count of 400; no figures/tables; up to 5 references. Other guidelines for content can be found herein (Section VIII).

V. Manuscript Criteria and Preparation

Researchers and authors who would like to submit an article for publication in Ethn Dis must abide by the following guidelines when preparing and presenting their article for consideration by the journal's scientific and editorial review board. Authors should carefully refer to each section before final preparation and submittal of a manuscript.

Information required during online submittal. Before submitting a manuscript to Ethn Dis, an author is required to login to www.editorialmanager.com/ethndis to register as an author and to complete a profile with contact information, research interests, etc. When submitting the manuscript, the author will be asked to pay a nonrefundable $80 processing fee and will need to complete online metadata for each author listed on the manuscript: 1) name, department, institution, email address, other contact information and a 2-3 sentence biosketch.

The lead author has reviewed and is in compliance with ALL of the Author Guidelines.
All procedures were in accordance with the ethical standards of the responsible committee on human experimentation (institutional and national) and with the Helsinki Declaration of 1975, as revised in 2000. Informed consent was obtained from all participants included in the study.
The author will also confirm agreement to the terms of the Ethnicity & Disease copyright policy.
The author has the opportunity to leave comments for the editor. This could include a cover letter and/or other pertinent information about the manuscript. Authors are also encouraged to submit the names and contact information of two reviewers for their manuscript in this comment box.

The submission has not been previously published, nor is it submitted to another journal for consideration (or an explanation has been provided in Comments to the Editor).

Author ensures that each co-author has made a significant contribution to the manuscript in the areas of: design and concept of study, acquisition of data, data analysis and interpretation, manuscript draft and revisions, statistical expertise, acquisition of funding, administrative support or supervision. Author also agrees to provide each author's name, affiliation, and all required information on the manuscript metadata page. If the manuscript is accepted for publication, the author agrees to obtain signed author contribution forms from each author attesting to their contributions, conflicts of interest, if any, and compliance with ethical guidelines related to human subject research and informed consent. Lead author will attest that each co-author has provided final approval of the page proof/version to be published.

If manuscript is accepted for publication after peer review, author(s) agree to pay the $400 publication fee. Please note that if manuscript is accepted, any required changes after acceptance will incur a $3.06 charge to the author for each change. This includes, but is not limited to: full author names, correspondence information, expanded abbreviations at first instance, in-text reference callouts, reference style, up-to-date URLs.

If submitting to a peer-reviewed section of the journal, the instructions for Ensuring a Blind Review have been followed.
If the study involves human participants, the authors attest to and include the following statement in their manuscript submission:

The lead author confirms that the manuscript has not been posted/published on pre-print services (eg, medRxiv, ResearchSquare, etc).

Step 1: Registering on the PeerTrack site www.editorialmanager.com/ethndis

Enter name and email address or register using ORCID
Enter preferred username and password
Enter institution information, areas of interest or expertise and personal classifications
Confirm registration
Author will receive a confirmation email
Log into the site and click on Author Login

Step 2: Submitting a New Manuscript

File requirements:
- Manuscripts should be submitted as Word docs or RTF files
  - Double spaced using an 11-point font (preferably Arial)
  - Use italics rather than underlining
  - Include a title page with running head, full title of manuscript, authors’ names, academic degrees and affiliations, abstract, up to six keywords, corresponding author contact information.
  - Text should adhere to the stylistic and bibliographic requirements outlined in the Author Guidelines
Submit figures as separate TIF, JPG or PDF files
Click on Submit New Manuscript
Select article type
Attach files
Re-order files if necessary (the order of the files in the File Grid dictates the order of items in the PDF that is generated)
Enter general information
Suggest or oppose reviewers
Enter additional information, comments and manuscript data
Review and approve the merged PDF of the submission
Pay submission fee
Track submission in the Submissions Being Processed folder

V. A. Content Requirements of Manuscript

When preparing a manuscript for submittal to Ethn Dis, an author should develop text in the following sequence and as described below: front page, introduction, methods, results, discussion, references, and figure legends. Title page, figures and tables will be submitted as separate files. Ethn Dis adheres to word limits as described previously in Section IV, Types of Articles.

Front page: To ensure a blind review, the front page should carry in this order:

a short running head of no more than 40 characters (count letters and spaces);
the title of the article, which should be concise but informative; title should be no more than 15 words or 120 characters (including spaces). A shorter title will improve notice of your manuscript.
the abstract (see Abstract below);
keywords (see Keywords below);
word count (as described above), number of figures, number of tables, number of references;
date of submittal (include date of revision submittal, when applicable).

Authorship:Each author contributing to the manuscript should have participated sufficiently in the work to take public responsibility for appropriate portions of the content. The lead author should take responsibility for the integrity of the work as a whole, from inception to published article. Authors are required to identify each author's contribution to the manuscript and guarantees that co-authors have contributed in one or more of these areas: design and concept of study; acquisition of data; data analysis and interpretation; manuscript draft; statistical expertise; acquisition of funding; administrative support; and, supervision.

Group Authorship: Authorship of multi-center trials or research groups of more than 6 researchers should be attributed to a named group. All members of the group should be listed in the acknowledgments as co-authors, with the core authors (no more than 6) listed in the byline. In this case, the lead author ensures that all members of the group who are named as authors have contributed significantly to the manuscript in the areas described above (Authorship). Other group members who do not meet these criteria should also be listed in the Acknowledgments.

V.B. Abstract and Key Words

Abstract: The abstract should appear on the front page of the blinded manuscript (as well as on the metadata online) and should be no more than 250 words for structured abstracts. The abstract should state the purpose(s) of the study or investigation, basic procedures (selection of study participants, time frame when study occurred, observational or analytical methods), main findings (giving specific data, if possible) and principal conclusions. It should emphasize new and important aspects of the study or observations. A structured abstract will often include the following headings: Objective(s); Design; Setting; Patients or Participants; Methods; Main Outcome Measures; Results; Conclusions.

Keywords: Below the abstract, authors should provide up to six key words or short phrases that will assist indexers in cross-indexing the article. Key words are published with the article. Terms from the medical subject headings (MeSH) list of Index Medicus should be used, if at all possible.

V.C. Manuscript

Introduction

State the purpose of the article and summarize the rationale for the study or observation. Give only strictly pertinent references and do not include data or conclusions from the work being reported.

Methods

Describe clearly your selection of the study participants, including controls. Identify number of participants, the age, sex, and other important characteristics of the study participants.

Identify the methods, apparatus (give the manufacturer's name, city, and state in parentheses), and procedures in sufficient detail to allow other researchers to reproduce the results. Give references to established methods, including statistical methods; provide references and brief descriptions for methods that have been published but are not well known; describe new or substantially modified methods, give reasons for using them, and evaluate their limitations. Precisely identify all drugs and chemicals used, including generic name, dose, and route of administration.

Reports of randomized clinical trials should present information on all major study elements including the protocol (study population, interventions or exposures, outcomes, and the rationale for statistical analysis), assignment of interventions (methods of randomization, concealment of allocation to treatment groups), and the method of blinding.

Statistics

Describe statistical methods with enough detail to enable a knowledgeable reader with access to the original data to verify the reported results. When possible, quantify findings and present them with appropriate indicators of measurement error or uncertainty (such as confidence intervals). Avoid relying solely on statistical hypothesis testing, such as the use of P, which fails to convey important quantitative information. Discuss the eligibility of experimental participants. Give details about randomization. Describe the methods for, and success of, any blinding of observations. Report complications of treatment. Give numbers of observations. Report losses to observation (such as dropouts from a clinical trial). References for the design of the study and statistical methods should be to standard works when possible (with pages stated) rather than to papers in which the designs of methods were originally reported. Specify computer programs and software used.

Results

Present your results in a logical sequence in the text, tables, and figures. Do not repeat in the text all the data in the tables or illustrations; emphasize or summarize only important observations.

Restrict tables and figures to those needed to explain the argument of the paper and to assess its support. Use figures as an alternative to tables with many entries; do not duplicate data in figures and tables. Define statistical terms, abbreviations, and most symbols. For requirements on figures, please see Illustrations/Figures.

Discussion

Emphasize the new and important aspects of the study and the conclusions that follow from them. Do not repeat data or other material given in the Introduction or the Results section. In Discussion, include implications for future research. Relate the observations to other relevant studies.

Link the conclusions with the goals of the study, but avoid unqualified statements and conclusions not completely supported by the data. In particular, authors should avoid making statements on economic benefits and costs unless their manuscript includes economic data and analyses. Avoid claiming priority and alluding to work that has not been completed. State new hypotheses when warranted, but clearly identify them as such. Recommendations, if appropriate, may be included.

References

References MUST be numbered consecutively in the order in which they are first mentioned in the text. Identify references in text, tables, and legends by Arabic numerals (in superscript font, outside of punctuation marks including periods and commas). References cited only in tables or in legends to figures should be numbered in accordance with the sequence established by the first identification in the text of the particular table or figure.

Do not use the Footnote, End mark, or Citation command in software, or other reference software (EndNote, XStyles, etc).

References should be prepared according to style guidelines based on Uniform Requirements style and presented in the American Medical Association Manual of Style, latest edition. The titles of journals should be abbreviated according to style used in Index Medicus. This list of journals can be obtained through the National Library of Medicine's website (http://www.nlm.nih.gov/).

Abbreviations, Acronyms and Symbols

□ Use only standard abbreviations.

□ Avoid abbreviations and acronyms in the title and abstract.

□ The full term for which an abbreviation or acronym stands should precede its first use in the text unless it is a standard unit of measurement. The abbreviation or acronym should be used in all subsequent incidences except when beginning a sentence, which requires the full term.

Figure Titles and Captions

The body of the manuscript should carry a brief statement or two about the content or findings illustrated in the figure. Figures should be numbered with Arabic numerals. When symbols, arrows, numbers, or letters are used to identify parts of the illustrations, create a figure caption to identify and explain each one clearly. Add the figure caption to the end of the article, after the references. During the online submission process, figures will be submitted as separate files and should not appear in the body of the manuscript. For more details on preparing figures, see Section VI.C below.

Tables

See Section VI.B.

V.D. Title Page

The title page should be uploaded during Step 4 and should contain:

Manuscript title. Title should be no more than 15 words or 120 characters (including spaces). A shorter title will improve notice of your manuscript.
Author names, academic degrees, authors' affiliations, corresponding author information
Abstract and key words (up to six)
Acknowledgments: List all contributors who do not meet the criteria for authorship, such as a person who provided only technical help (eg, writing assistance, data input, or general support). Authors must have written permission from each person listed in the Acknowledgment section. Financial and material support should also be acknowledged.
Word count, number of tables, figures, number of references.

VI. Technical Requirements of Manuscript

VI.A. General

Double-space all parts of the manuscript and use Arial 11-point font size.

□ Review the sequence and make sure the manuscript is presented in this order: 1) front page (including abstract and keywords), text, references, figure legends.
□ Illustrations and figures should be submitted as digital files as described in Illustrations/Figures.
□ If applicable, include permission to reproduce previously published material or to use illustrations that may identify human participants. Add permission statements to the end of your manuscript.
□ Writing style should follow guidelines outlined in the American Medical Association Manual of Style.
□ Number pages consecutively, beginning with the front page. Put the page number in the lower right-hand corner of the page.
□ Leave right margins unjustified (ragged edge).

VI.B. Tables (maximum of four tables or figures or any combination per manuscript)

□First, prepare each table on its own page in an electronic file separate from the main text file. Use the table function in the word processing software; do not create a table using only tabs and indents. Each DATA POINT, ROW STUB AND COLUMN HEADER MUST be contained in its own cell. Each table should be no more than ONE PAGE in PORTRAIT orientation (landscape orientation is not acceptable). If your table flows onto a second page, consider splitting the table into two tables or eliminating some of the variables. Tables that do not comply will be rejected.

VERY IMPORTANT NOTE: A PROPERLY FORMATTED TABLE WILL NOT HAVE HARD RETURNS OR TABS WITHIN A CELL.

IN OTHER WORDS, NEVER, EVER USE A HARD RETURN OR TAB WITHIN A TABLE CELL.

Ethnicity & Disease has a standard limit of four tables or figures per Original Report manuscript (see types of articles for other table/figure limits). If you need to include more tables in your manuscript, there is an additional publication fee of $225/table, which is payable before article is published.

Next, name the file with your last name and number of tables (eg, Smith-Tables1-3.docx). You will submit one file containing all tables and a separate file for each figure.

□ Do not submit tables as photographs or a jpg file embedded in the Word document.
□ Number tables consecutively in the order of their first citation in the text, and supply a brief title for each.
□ Give each column a short or abbreviated heading.
□ Place explanatory matter in footnotes, not in the heading or body of the table.
□ To cite footnotes, use the superscript letters, a-z, to be aligned with the order in which they appear in the table.
□ In the footnotes, explain all nonstandard abbreviations that are used in each table using this convention: HTN, hypertension; CVD, cardiovascular disease.
□ Identify statistical measures of variations such as standard deviation and standard error of the mean.

Do NOT use leading zeros in the data. eg, OR:1.05 (.89-.93) <<<note zeros are not used before the decimal point for .93

□ Be sure that each table is cited in the text.
□ If you use data from another published or unpublished source, obtain permission and acknowledge them fully.

AND NEVER USE A HARD RETURN OR TAB WITHIN A TABLE CELL.

VI.C. Figures or Illustrations (maximum of four tables or figures or any combination per Original Report - see Types of Articles for limits on tables/figures)

THIS IS THE MOST FREQUENT SOURCE OF TECHNICAL PROBLEMS FOR SUBMITTED MANUSCRIPTS. PLEASE READ THIS CAREFULLY AND BE SURE YOU UNDERSTAND BEFORE SUBMITTING FIGURES. Ethnicity & Disease archives with PubMed Central, which subsequently provides citations in MedLine. PubMed Central has very strict guidelines for figures submitted to their system. Ethnicity & Disease will not publish an article unless the figures are in complete compliance with these requirements.

If you have any questions regarding proper formatting of figures, please contact the Editor BEFORE submitting your manuscript.

The terms, figure and illustration, are used interchangeably herein although an illustration can be a figure but a figure is not necessarily an illustration. A figure is usually a chart or graph. EACH CHART OR GRAPH IS COUNTED AS ONE FIGURE. For example, if you create a chart that contains four panels (eg, A-D) with each panel containing a chart, this figure will be counted as four figures.

Ethnicity & Disease has a standard limit of four tables or figures per original report manuscript. If you need to include more figures in your manuscript, there will be an additional publication fee of $225/table or figure. You will be invoiced for this fee; payment must be received before publication.

If you are unable to meet the figure (illustration) technical requirements, contact the Editor. We may be able to assist you in rebuilding the figure (subject to an artwork fee).

a. Each figure must be submitted as a SEPARATE file in one of the following formats:

PDF (portable document format) - vector image ONLY
TIFF (or TIF) – bitmap image - only used for photo or similar file
JPG (or JPEG)– bitmap image - only used for photo or similar file
EPS (encapsulated postscript) - vector image ONLY
PSD (PhotoShop format – version CS2 or earlier) – bitmap image - only used for photo or similar file
AI (Illustrator format – version CS2 or earlier) - vector image ONLY
See note below about resolution requirements and naming of the file(s).

b.1. Resolution and file requirements (bitmap images - TIFF, JPG or PSD): THE ONLY ACCEPTABLE USE of bitmap images is for a photograph or illustration that does not include text, lines, bars, etc. DO NOT submit files with text, lines or bars (as in a chart) as bitmap images – THEY WILL BE REJECTED.

The absolute minimum resolution acceptable for bitmap images is 300 dpi at the final size. Example: A photographic image to be printed at a finished size of 3” x 3” needs to be at least 900 dpi x 900 dpi.

b.2. Resolution and file requirements (vector images - AI, EPS or PDF): These files, since they are vector-based images are resolution independent. In other words, you do not have to be concerned about resolution. HOWEVER, TEXT SIZE MUST BE A MINIMUM OF 8 PT. AT THE FINAL IMAGE SIZE, AND LINES (RULES) MUST BE A MINIMUM OF 2 PT. WIDTH AT FINAL SIZE.

To determine final size, take into consideration that the maximum figure width at final size is 7"; it is best, however, to design for a width of 4.5" or less.

Do not use cross-hatching of any kind for shading of figure items.

c. Word processing software

DO NOT SEND FIGURES EMBEDDED IN WORD PROCESSING SOFTWARE, this includes Microsoft Word, Excel, LibreOffice, WordPerfect or any other.

d. Style requirements

Letters, numbers, symbols, axis labels should be clear and of sufficient size that (see above for minimum requirements), when reduced for publication, each item will still be legible.
Do not include the title in the file that contains the figure / chart / illustration. Titles and detailed explanations or footnotes belong in the figure caption for illustrations, not on the illustrations/figures. Include this information at the end of the manuscript text.
Figures should be numbered consecutively according to the order in which they have been first cited in the text. The file name should reflect the figure number along with the author’s name.
Each file should be named with the lead author’s last name, first initial and figure number.

Example: SmithA-Fig1.pdf

f. Previously published figures

If a figure has been published, acknowledge the original source, and submit written permission from the copyright holder to reproduce the material. Permission is required irrespective of authorship or publisher, except for documents in the public domain.

VI.D. Appendix or Supplemental Items

Ethnicity & Disease does not typically publish appendix items. If you need to include appendix items with your manuscript, there will be an additional publication fee of $500 per page.

VI.E. Erratum

Once an article has been published, any additional changes required by the author must be published in an erratum in the subsequent journal issue. Changes due to the author's error or omission will be charged to the author at a minimum fee of $1475 per erratum; fee is dependent on extensiveness of change required. The erratum fee payment must be received before the erratum is published.

VII. Submittal Requirements

VII.A. Where to submit

Manuscripts and supporting documents as described herein can be submitted through the online platform at: www.editorialmanager.com/ethndis. Potential authors are invited to create a log-in and password; subsequently, the author will follow links and pages to upload the manuscript and provide other required information.

VII.B. What else to submit

Reviewer Suggestions: Authors may email the names of up to two potential reviewers with expertise in the subject matter of the paper. Authors must provide reviewer's email, mail and phone contact information. This information should be emailed to editor-amd at this domain name.

VIII. Guidelines: Letters to the Editor

Ethn Dis occasionally publishes letters to the editor regarding issues important to health care in ethnic minority populations or letters related to manuscripts published in the journal. Letters are subject to editing. Requirements: maximum word count of 400; no figures/tables; up to 5 references.

When preparing a letter to the editor, please keep the following in mind:

□ Letters discussing a recent article must be received within four weeks of the article's publication.
□ Letters presenting opposing opinions to a recent article may be sent to the article's original author to request a rebuttal/comment.
□ Letters must not duplicate other materials published or submitted for publication.
□ Letters must not exceed 400 words of text and five references. Please include a word count. Figures and tables are not allowed in letters.

Authors will receive acknowledgment when the letter is received. Decisions regarding publication of letters will be made within one month of receipt. Prepublication proofs are not available for letters to the editor. Submission of a letter constitutes permission for Ethnicity & Disease, Inc., its licensees, and its assignees to use it in Ethn Dis’ online or print publication, in collections, revisions, and any other form or medium.

IX. Publishing a Supplement with Ethnicity & Disease

Ethn Dis will publish supported supplements, as both a standalone publication or as a section of the quarterly issues. Guest editors are invited to write a brief proposal describing the proposed content to the editor-in-chief (see #9). Use the guidelines below to determine the appropriateness of material as a supplement.

1. Content

In order to be considered for a supplement, the papers must collectively make a contribution to the understanding of ethnicity and health. Topics might include ethnic differentials in disease rates or treatment patterns; socioeconomic factors related to health care access; or effects of migration and acculturation on health. The editor-in-chief, in consultation with the associate editors, will determine appropriateness.

2. Source

Supplements may come from a variety of sources, such as conference proceedings, manuscripts resulting from a clinical trial supported by academic or research institutions, or manuscripts solicited from research institutions dedicated to specific topics related to minority health. While many organizations or institutions may contribute to the supplement, one main institution or organization must serve as the contracting entity for contract agreement, invoicing and payment.

3. Peer and Editorial Review

The guest editor (or designee) is responsible for guiding all articles through a peer review process with peer reviewers selected for their expertise in the subject matter of the supplement. The guest editors are responsible for establishing a peer review panel whose membership is strictly focused on the papers of the proposed supplement. All supplement materials will be subject to Ethn Dis final editorial review and will be made compliant with Ethn Dis editorial standards and styles.

4. Length

The guest editor proposes the length of the supplement based on the content, expected manuscripts, and funding available. All supplements are published as standalone publications. A minimum of 80 pages is required. Supplements with <80 pages will be invoiced for 80 pages at the current per page rate.

5. Cost

The publication cost for a supplement is $500 per formatted page. (As a rough guide: A 3,500 word paper with 2-3 tables or figures would run approximately 8-9 formatted pages.) Cost for printing, if selected by the guest editor, will be determined by the number of pages and copies required of the supplement.

6. Frequency

Ethn Dis publishes up to eight supplements a year, with no more than one supplement or quarterly issue published within any given month. Exceptions are made at the discretion of the editorial board.

7. Format

Ethn Dis publishes in an online format only. However, for supplements, guest editors can choose to have special print run of the standalone publication. Price quotes will be provided when content / number of pages are confirmed.

8. Copyright Transfer

Ethnicity & Disease, Inc. retains the copyright for all papers published in Ethn Dis, including those published in supplements. Sponsoring agencies of a supplement must ensure that all authors of the articles intended for the supplement will indicate their approval of the copyright transfer through the online checklist.

9. Process

To propose a supplement, the guest editor must submit a proposal outlining: topic and manuscript contents; name of responsible agency for billing; number of papers, estimated number of pages (including Foreword); rough estimate of the number of figures; the anticipated date the materials will be available, and, if guest editor will order print versions (how many?) of the supplement. The guest editor must agree to provide a Foreword to be published with the supplement. In the case of conference proceedings, the conference agenda should be included in the introduction. Supplements reporting on study findings should include all study sites, principal investigators, study design and protocols.

10. Timeliness

Once the proposed supplement is accepted, it is the sponsor's responsibility to make timely payment and to submit all papers and materials to Ethn Dis according to the production schedule that will be prepared on a case-by-case basis.

11. Competing Interests / Conflict of Interest

Ethnicity & Disease is committed to ensuring that research is as free from bias as possible, and is seen to be so. It is the responsibility of the journal and our editors to take all competing interests into account during the review process and to ensure that any relevant ones are declared in the published article. We therefore have the following requirements.

Authors must declare all relevant competing interests for consideration during the review process.
Conflict of interest statements are listed in the published manuscript, as appropriate.
Editors (professional or academic, paid or unpaid) and reviewers must declare their own competing interests and, if necessary, recuse themselves from involvement in the assessment of a paper.

What is a competing interest?
Ethnicity & Disease defines a competing interest as anything that interferes with, or could reasonably be perceived as interfering with, the full and objective presentation, peer review, editorial decision making, or publication of research or non-research articles submitted to one of the journals. Competing interests can be financial or non-financial, professional, or personal. Competing interests can arise in relationship to an organization or another person.

X. General Information

Guidelines for Manuscript Submittal to Ethn Dis are based on The Uniform Requirements for Manuscripts Submitted to Biomedical Journals, 5th Edition, developed by the International Committee of Medical Journal Editors and appearing in JAMA.1997;277: 927-934.

Ethnicity & Disease (ISSN: 1049-510X [print for issues released before Vol 25, No 3]; ISSN; 1945-0286 [online]) is published four times a year by Ethnicity & Disease, Inc.. Address: 8812 Sherwood Farm Road; Owings Mills, MD 21127.

Ethnicity & Disease is abstracted/ indexed in repositories including: Index Medicus, PubMed, MED-LINE, BIOSIS, and Cambridge Scientific Abstracts.

Subscription rates. The annual institutional subscription rate is $325 worldwide, online-only.

Correspondence concerning subscriptions should be sent to Ethnicity & Disease, Inc., 810 E. 10^th Street, Lawrence, KS 66044 or emailed to [email protected].

Correspondence concerning editorial content and submittal guidelines should be sent to: Ethnicity & Disease, Inc., Roland Thorpe, Editor-in-Chief [email protected].

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

The lead author has reviewed and is in compliance with ALL of the Author Guidelines.
The submission has not been previously published, nor is it submitted to another journal for consideration (or an explanation has been provided in Comments to the Editor). Also see item 11 for pre-print services.
By checking this box, Author ensures that each co-author has made a significant contribution to the manuscript in the areas of: design and concept of study, acquisition of data, data analysis and interpretation, manuscript draft and revisions, statistical expertise, acquisition of funding, administrative support or supervision. Author also agrees to provide each author's name, affilitation, and all required information on the manuscript metadata page. If the manuscript is accepted for publication, the author agrees to obtain signed author contribution forms from each author attesting to their contributions, conflicts of interest, if any, and compliance with ethical guidelines related to human subject research and informed consent. Lead author will attest that each co-author has provided final approval of the page proof/version to be published.
The submission file is in OpenOffice, LibreOffice, Microsoft Word, RTF, or WordPerfect document file format.
The text is double-spaced; uses an 11-point font (preferably Arial); employs italics, rather than underlining (except with URL addresses); and all tables are combined into one separate file and figures will be prepared separately per Author Guidelines. Both figure and tables are uploaded on the Supplemental materials page. A title page with running head, full title of manuscript, authors' names, academic degrees and affiliations, abstract, up to six keywords, corresponding author contact information, word count, number of tables, figures, acknowlegments will be uploaded on the supplemental materials page and will not be accessible to reviewers.
The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.
If manuscript is accepted for publication after peer review, Author(s) agree to pay the $400 publication fee. The author understands that the $80 submittal fee is non-refundable. Please note that if manuscript is accepted, any required changes after acceptance will incur a $3.06 charge to the author for each change. This includes, but is not limited to: full author names, correspondence information, expanded abbreviations at first instance, in-text reference callouts, reference style, up-to-date URLs.
If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.
If the study involves human participants, the authors attest to and include the following statement in their manuscript submission:

All procedures were in accordance with the ethical standards of the responsibile committee on human experimentation (institutional and national) and with the Helsinki Declaration of 1975, as revised in 2000. Informed consent was obtained from all participants included in the study.
Ethnicity & Disease uses plagiarism checking software to determine if the manuscript contains excessive overlap with already published sources. By clicking this box and submitting your paper to Ethn Dis, you are agreeing to allow your paper to be screened before peer review and, as needed, after revisions have been made.
The lead author confirms that this manuscript has not been posted/published on pre-print websites (eg, medRxiv).

Author Guidelines

Submission Preparation Checklist

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