Board of Directors Conference Call Minutes January 22, 2007, 1:00 PM (EST)

Opening

Call to Order: The meeting was called to order at 1:03 PM (EST) on Monday, January 22, 2007 by President Hank Bersani.

Attendance: Members present—Hank Bersani, President; David Rotholz, President-Elect; Steve Eidelman, Vice President; Joanna Pierson, Secretary/ Treasurer; Valerie Bradley, Past President; Sharon Gomez; Susan Havercamp; Diane Morin; Michael Wehmeyer. National staff present—M. Doreen Croser; Maria Alfaro. Members absent—Bernard Carabello; Wayne Silverman; Mark Yeager.

Association Business

Acceptance of Minutes: Joanna Pierson presented the minutes from the last Board of Directors meeting.

M/S/P (Rotholz, Eidelman): Unanimously to accept the December 3, 2006 Board of Directors meeting.

November Financial Report and FY 2006 Budget Projections: Joanna Pierson reported that the numbers look excellent. Membership is higher, as are SIS sales and training. Staff worked hard to make this happen.

Retirement Plan Motion: Because of the Pension protection Act of 2006, the Association needs to change its retirement plan vesting schedule to be in compliance with current law.

M/S/P (Eidelman, Bradley): Unanimously, to adopt a new vesting schedule for the AAIDD pension plan in compliance with the provisions of the Pension Protection Act of 2006.

Proposed New Articles and Bylaws: Doreen Croser described the changes to the Articles and Bylaws. The changes are primarily to place the Association in compliance with the State of Pennsylvania (where AAIDD is incorporated) and federal laws. For the Bylaws, there was feeling that it should be stated that meetings and voting can be by electronic means; that voting by a majority be clear as to being of full Board membership rather than a majority of the members attending a particular meeting; that the Assembly and Conference meetings be held at least annually, omitting “prior to a Board Meeting”; and that the term used is “Intellectual and Developmental Disabilities”. These changes will be discussed with the attorney so that they can be incorporated in the Bylaws.

M/S/P (Pierson, Eidelman): Unanimously, to adopt the proposed Articles of Incorporation.

M/S/P (Pierson, Wehmeyer): Unanimously, to adopt the proposed Bylaws with the changes mentioned.

Fringe Benefit Analysis: Hank Bersani noted that Doreen Croser has completed the analysis of AAIDD staff benefits compared to other national associations. This was requested by the Board of Directors because of our concern that the AAIDD benefits might not be sufficient. Doreen reported on the results of this analysis. The Board felt that the Association should pay for 100% of the cost of the health insurance for the lowest cost option for the employee.

M/S/P (Pierson, Rotholz): Unanimously to pay the total of the full cost of health insurance for the employee for the HMO option for full time employees who utilize the Association's health insurance plan.

Awards and Fellowship Committee: An awardee for the Media Award has been added to the list of award recipients by the Awards and Fellowship Committee.

IDD Editor Term: Hank Bersani talked to Steven Taylor about continuing as the Editor through 2009. He has agreed to continue to serve in this capacity, but he requests to continue until May 2010. The Board thanked Steven Taylor for his excellent work

M/S/P (Rotholz, Bradley): Unanimously to extend Steven Taylor's term as Editor of Intellectual and Developmental Disabilities through May 2010.

Convention Program Update: David Rotholz reported that the review process is almost completed, with virtually all reviewers having submitted their reviews. The electronic process worked extremely well. There was an excellent response to the call for workshops as well; Sharon Gomez is working on these. The plenary sessions are set.

Convention Sponsors: David Rotholz will be forwarding requests to Board members for contacts for sponsorship for the conference.

Growth Attenuation Issue Update: Doreen Croser stated that the responses to AAIDD's position statement on the growth attenuation issue has been very positive, with other groups asking to sign on as endorsing the statement. The Board members felt that this was a good idea.

Association Name Change: Hank Bersani was interviewed by National Public Radio about the Association's name change and the use of the term “mental retardation”. This was an opportunity for excellent public education related to the problems with this term.

Adjournment

The meeting was adjourned at 2:12 PM (EST).

Respectfully submitted,

Joanna Pierson

Secretary/Treasurer

Board of Directors Conference Call Minutes February 26, 2007, 1:00 PM (EST)

Call to Order: The meeting was called to order at 1:02 PM (EST) on Monday, February 26, 2007 by President Hank Bersani.

Attendance: Members present—Hank Bersani, President; David Rotholz, President-Elect; Steve Eidelman, Vice President; Joanna Pierson, Secretary/ Treasurer; Valerie Bradley, Past President; Susan Havercamp; Diane Morin; Wayne Silverman; Michael Wehmeyer; Mark Yeager. National staff present—M. Doreen Croser; Maria Alfaro. Members absent—Bernard Carabello; Sharon Gomez.

Association Business

Acceptance of Minutes: Joanna Pierson presented the minutes from the last Board of Directors meeting.

M/S/P (Eidelman, Rotholz): Unanimously to accept the January 22, 2007 Board of Directors meeting.

Executive Director Report: Doreen Croser reported that the annual audit is in process. The Association will see an operating surplus, along with an overall surplus. AAIDD mistakenly received a notice from the City of Philadelphia that the Association had to file a tax return and had not done so since 1999; the staff worked to correct this and will receive a notice from Philadelphia that the Association does not in fact need to file a return because it is a nonprofit. Membership recruitment needs to continue to be a priority, including contacting non-renewing members. The Policy Forum has excellent registration. Doreen is receiving The Arc's President's Award at the luncheon at that event. The Board of Directors congratulated her on this distinguished honor.

Award Honoring Hugo Moser: Doreen Croser received a request to rename the AAIDD Research Award for Hugo Moser. Because of the numerous well known members of the Association who have made significant contributions to the field, it was decided that it is not to name awards after anyone. Having a list of information about members who have died in the previous year at either the conference or in one of the publications was recommended.

Willowbrook Conference Support: Hank Bersani was contacted for AAIDD to financially cosponsor a conference on Willowbrook. The Board recommended that the Association assist with locating speakers. Hank Bersani mentioned that Bernard Carabello is working on developing a museum to be on the grounds of where Willowbrook was. He will present to the Board about this in the future.

Council on Quality Leadership (CQL) Letter from David Mank: David Mank, AAIDD's representative to CQL, suggested he or James Gardner update the Board on the future work of CQL. Hank Bersani will be add this to a future Board agenda.

Humanist Action Group Annual Report: Steve Eidelman presented the annual report of the Humanist Action Group. The Board discussed the report specifics as well as how helpful it is to receive reports such as this from the Action Groups.

Additional New Business: Hank Bersani mentioned that Michael Dillon is looking to have a meeting in Atlanta of people interested in historical preservation. Michael Wehmeyer spoke in support of this effort.

Steve Eidelman stated that the Creative Arts Special Interest Group Chair Sally Bayley says she needs to resign as Chair of the group. Steve Eidelman will send a notice to the group's members to see who is interested in taking over this position.

Wayne Silverman spoke about the need to recruit excellent candidates for the journal editorships.

Convention Update: David Rotholz reported that presenters have received notices of the acceptance of their presentations. He noted that the competition to present workshops was intense this year. The software program worked well for rating proposals, but it needs some work in terms of notifying potential presenters. Maria Alfaro and Doreen Croser will be meeting in Atlanta with the Local Arrangements Committee in March. To be successful, the student lunch will need special attention this year. Susan Havercamp agreed to assist with this effort. David Rotholz reported that while there are many sponsors who have already agreed to assist, more sponsors are needed to fund the conference. The Exhibitors brochure was included in the latest Board packet. There is not a sponsor yet for the Awards Ceremony.

Strategic Plan: Steve Eidelman sent a draft strategic plan to the Board this morning. He incorporated comments from other organizations in the design of this. He asks that Board members send him comments. Hank Bersani suggests that the strategic plan be finalized at or by the next the next Board conference call.

Adjournment

The meeting was adjourned at 1:56 PM (EST).

Respectfully submitted,

Joanna Pierson

Secretary/Treasurer

Board of Directors Conference Call Minutes March 19, 2007, 1:00 PM (EDT)

Call to Order: The meeting was called to order at 1:05 PM (EDT) on Monday, March 19, 2007 by President Hank Bersani.

Attendance: Members present—Hank Bersani, President; David Rotholz, President-Elect; Joanna Pierson, Secretary/Treasurer; Valerie Bradley, Past President; Sharon Gomez; Susan Havercamp; Diane Morin; Wayne Silverman; Mark Yeager. National staff present—M. Doreen Croser; Maria Alfaro. Members absent—Steve Eidelman, Vice President; Bernard Carabello; Michael Wehmeyer.

Association Business

Acceptance of Minutes: Joanna Pierson presented the minutes from the last Board of Directors meeting.

M/S/P (Bradley, Yeager): Unanimously to accept the February 26, 2007 Board of Directors meeting.

Final Financial Report FY 2006: Joanna Pierson reported that the operating income surplus was $71,262. This figure is particularly impressive since we had expected a deficit earlier in the year. This was the year that the SIS took off, which demonstrates the need to invest in future products. The Board complimented the national office staff who have made this happen with their hard work.

Governmental Affairs Seminar Report: Hank Bersani talked about the upcoming Governmental Affairs Seminar. This year, there were 650 people in attendance. AAIDD plays a key role in the conference. He noted that Doreen Croser was presented the President's Citation from The Arc at the opening session.

Atlanta Convention Update: David Rotholz reported on the program. Doreen Croser described the Local Arrangements Committee, which includes people from numerous groups in Georgia. They are excited about presenting the “fun” events. Sponsorships are still critical for Board members to pursue.

Set Board Meeting Agenda at Conference: Hank Bersani asked for Board ideas for the agenda. David Mank and James Gardner will be asked to discuss the Council of Quality Leadership. There will be a status update and a discussion about Action Groups and moving these forward. Updates on the ABAI, the Terminology and Classification Manual, and publications as well as the Strategic Plan and the renaming of AJMR will be discussed.

Set Agenda for Annual Membership and Leadership Meeting: Hank Bersani discussed possible topics for the Leadership Meeting. This meeting follows the Board of Directors Meeting. He noted that it is important that we have minutes from this meeting. The first part of the Annual Membership Meeting will be an update on key topics. Doreen Croser will provide a State of the Association report. Copies of the Strategic Plan will be made available for comments from the membership. Hopefully, copies of the AAIDD response to the growth attenuation issue will be available, depending upon the copyright issues. Following the reports, the floor will be open for comments. This forum also will be utilized to increase participation in Action Plans, recruiting people attending the conference.

AJMR Editor Search Update: Wayne Silverman updated the Board on the need to actively recruit candidates for this position. The formal letters of interest are to be sent to Bruce Appelgren. The deadline is being extended to the middle of April. The need to discuss the level of support for the Editor will be discussed by the Board at the April meeting.

2007 Election Status Report: Doreen Croser reported that ballots have been mailed.

Strategic Plan: Steve Eidelman sent a draft Strategic Plan to the Board last week. Board members support the current version of the Strategic Plan. Wayne Silverman suggested that the numbers of people who benefit from AAIDD's pursuing its mission should be included in the numbers of people that the Association impacts. Members agreed that redefining AAIDD's mission is a separate process from the Strategic Plan, and they believe that the current mission statement should not be revisited at this time.

Other Business: Mark Yeager reported on a request from a film maker for involvement from the Association. The movie script is called, “The Big Job”.

The April Board of Directors Conference Call will be held at 2:00 PM EDT.

Adjournment

The meeting was adjourned at 1:56 PM (EDT).

Respectfully submitted,

Joanna Pierson

Secretary/Treasurer

Board of Directors Conference Call Minutes April 16, 2007, 2:00 PM (EDT)

Call to Order: The meeting was called to order at 2:00 PM (EDT) on Monday, April 16, 2007 by President Hank Bersani.

Attendance: Members present—Hank Bersani, President; David Rotholz, President-Elect; Steve Eidelman, Vice President; Joanna Pierson, Secretary/ Treasurer; Valerie Bradley, Past President; Sharon Gomez; Susan Havercamp; Diane Morin; Wayne Silverman; Mark Yeager. National staff present—M. Doreen Croser; Maria Alfaro. Members absent—Bernard Carabello; Michael Wehmeyer.

Association Business

Acceptance of Minutes: Joanna Pierson presented the minutes from the last Board of Directors meeting.

M/S/P (Gomez, Rotholz): Unanimously to accept the March 19, 2007 Board of Directors meeting noting a change from Doreen Croser receiving an Award at the Governmental Affairs Seminar at the Awards Luncheon rather than at the Opening Ceremony.

Financial Report February 2007: Joanna Pierson reported that the Association is doing very well and moving ahead compared to last year. There are increases in revenues in membership, publications, journals, and training.

Wachovia Checking Account Motion: Joanna Pierson asked for support for moving the bank account for the publications fulfillment operations to a more convenient bank.

M/S/P (Pierson, Gomez): Unanimously to open a new AAIDD checking account at Wachovia Bank for the publications fulfillment operations, and to close, as soon as logistically feasible, the Bank of America account used for the same purpose.

Executive Director's Report: Doreen Croser reported that AAIDD currently has over 3500 members, 139 more than last year. AAIDD will do a telemarketing campaign to further increase membership. The re-branding effort is moving forward with a new membership brochure and new stationary. This is a significant amount of work, including changing signs, banners, pins, award plaques, presidential gavel, and certificates. The three point tag line of “knowledge – support – empowerment” appears on the letterhead and the webpage. Chapters should use AAIDD then chapter name; national office will send a note clarifying this.

The Atlanta Conference has almost 200 people registered. Additional room registrations are needed to meet the room block. Doreen Croser was on a Voice of America show to be broadcast in Indonesia.

NICHD Meeting Report: Wayne Silverman reported the meeting that the National Institute of Child Health and Human Development invited certain groups, including AAIDD, to comment on ideas for improvements or revisions in the MRDD research centers' programs. These research centers provide core support for researchers at their institutions and elsewhere on intellectual and developmental disabilities. Wayne Silverman represented AAIDD. The group of attendees strongly supported the centers; the input of the group appeared to be taken seriously. All in attendance supported the centers engaging in basic as well as applied research. The AAIDD Board was given the summary report of the meeting. The Board had a discussion about the need to disseminate research. Wayne Silverman shared AAIDD's interest in social inclusion.

2007 Annual Meeting: David Rotholz discussed the Annual Meeting. Moderators have been selected. There is a great line-up of sessions and posters. Two students were selected to receive financial support for their papers. They will be recognized at the Opening Session. David Rotholz thanked Maria Alfaro for her work on the conference. The Local Arrangements Committee has been working on their events. The Student/Young Professionals lunch will be jointly held by AAIDD and the Academy. Wednesday lunch was recommended for this event. It is an informal roundtable discussion guided by a theme (e.g., how do I get started on my projects). Maria Alfaro will take care of the room and food. Susan Havercamp will talk to the student committee about the content of the event. Hank Bersani will announce the event at the Opening Session.

Working Agenda for Annual Board, Membership, and Leadership Meeting: Doreen Croser reviewed a proposed agenda. SIS will be added to the Board agenda. She asked that anyone contact her with additions and changes.

Strategic Plan: Steve Eidelman sent the Strategic Plan membership responses to the Board. It will be discussed in May and then changes will be made with final approval during the summer.

AJMR Editor Search Update: Wayne Silverman reported that there are several candidates. The Search Committee will set up interviews to be held during the Atlanta Conference.

SIS Colorado Issues: Valerie Bradley explained that there is a bit of a hiccup in the implementation of the SIS. Because it is being used for resource allocation in one state, implementers in some places have added the scoring of the behavioral and medical sections to the other components. This creates issues with validity and reliability in the implementation of the tool. This issue is being discussed in other states as well. There is a need to solidify the instructions. She recommended that AAIDD move to quickly reassure the field that we are working on this, revise the manual quickly, and bring users together to hear them on this and other issues with the tool now that it is in wide use. SIS is important to both AAIDD's finances and the future of the field; this means that we need to manage this well. Doreen Croser will be going to Colorado soon to meet on what appears to be scoring issue with a small number of service boards. Robert Schalock and the manual team will add a users' guide that elaborates the manual more fully. The national office is recruiting for a SIS Coordinator.

Adjournment

The meeting was adjourned at 2:59 PM (EDT).

Respectfully submitted,

Joanna Pierson

Secretary/Treasurer