Board of Directors Conference Call Minutes May 14, 2007, 2:00 PM (EDT)

Call to Order

The meeting was called to order at 1:04 PM (EDT) on Monday, May 14, 2007 by President Hank Bersani.

Attendance

Members present—Hank Bersani, President; David Rotholz, President-Elect; Steve Eidelman, Vice President; Joanna Pierson, Secretary/ Treasurer; Valerie Bradley, Past President; Bernard Carabello; Sharon Gomez; Susan Havercamp; Diane Morin; Wayne Silverman; Michael Wehmeyer; Mark Yeager. National staff present—M. Doreen Croser; Maria Alfaro. Guests—James Gardner; Stuart Goldman; Michael Levin; Karrie Shogren.

Association Business

Acceptance of Minutes

Joanna Pierson presented the minutes from the last Board of Directors meeting.

M/S/P (Rotholz, Gomez): Unanimously to accept the April 16, 2007 Board of Directors meeting minutes.

2006 Audit Report

Stuart Goldman, from AAIDD's audit firm, presented the 2006 audit report. He reported that cash has increased from last year. Net assets are still in excess of $1 million. Subscriptions and publications have increased. The one area of concern for the auditors is the conferences expenses and their negative impact on the finances. He noted that the conference additionally requires significant staff time that could be used more effectively to increase the Association's revenues in other areas. He suggested that conferences focused on a single topic and that provide opportunities to earn certifications are a good alternative. To eliminate travel expenses, Associations also are using webcasts as successful training venues. The national office staff was thanked for their hard work in the success of AAIDD.

Investment Portfolio Discussion

Michael Levine, the investment advisor for AAIDD, provided his annual report on the state of the Association's investments. He has been the investment advisor for over two decades. He reviewed the portfolio performance, discussing the Association's investment policies and the sector funds and zero coupon bonds held by AAIDD. The Board members asked questions and will use the meeting next week to discuss the portfolio, in particular how to invest two stock funds that were donated and do not fit all of the investment policy guidelines.

Awards and Fellowships Committee Members

The Board discussed filling the two vacancies on this committee. A communication was sent to Fellows asking if any were interested in serving on the Awards and Fellowship Committee.

M/S/P (Bradley, Wehmeyer): Unanimously to appoint Denis Keyes and Ric Zaharia to serve on the Awards and Fellowship Committee.

Assembly and Conference Participation with the Board of Directors

David Rotholz discussed the need for increased communication between the Assembly and Conference and the Board of Directors because of the importance of the Board understanding both groups' issues. He will prepare specific recommendations to be discussed at the next Board of Directors meeting. These will include election of officers for these groups and their attendance at Board meetings.

Multicultural Special Interest Group

The Action Plan of the Multicultural SIG was discussed by the Board. The Board of Directors approved their Action Plan. Steve Eidelman will communicate with this group about the proposal specifics.

Adjournment

The meeting was adjourned at 2:19 PM (EDT).

Respectfully submitted,

Joanna Pierson

Secretary/Treasurer

Meeting Minutes Atlanta, Georgia May 21, 2007, 10:00 AM (EDT)

The meeting was called to order at 10:02 AM (EDT) on Monday, May 21, 2007 by President Hank Bersani.

Attendance

Members present—Hank Bersani, President; David Rotholz, President-Elect; Steve Eidelman, Vice President; Joanna Pierson, Secretary/ Treasurer; Valerie Bradley, Past President; Sharon Gomez; Susan Havercamp; Diane Morin; Wayne Silverman; Michael Wehmeyer; Mark Yeager. National staff present—M. Doreen Croser; Laura Abulafia; Maria Alfaro; Bruce Appelgren; Saihanjula He; Ana Montoulieu; Yvette Taylor. Guests—James Gardner; Karrie Shogren; Marc Tasse. Members absent—Bernard Carabello.

Association Business

Adaptive Behavior Assessment Instrument Ad Hoc Committee Report

Marc Tasse, Chair of the Committee provided an update on the Committee's work. They have completed a draft version of the Diagnostic Adaptive Behavior Scale, conducted field tests, and made revisions to the scale as well as completed a draft version of the User's Manual. They are field testing the revised version and manual. They expect the scale and manuals to be ready for printing December 2008. Mark Tasse complimented the committee for its hard work on this important product.

Acceptance of Minutes

Joanna Pierson presented the minutes from the last Board of Directors meeting.

M/S/P (Bersani, Eidelman): Unanimously to accept the May 14, 2007 Board of Directors meeting minutes.

Investment Portfolio Discussion

Joanna Pierson led a lengthy discussion based on the Association's Investment Policy and on the Investment Advisor, Michael Levine's recommendations last week. The incoming Board and Treasurer will review the Investment Policy.

M/S/P (Rotholz, Bradley): Unanimously to direct our Investment Advisor to, within the next 30 days, move the monies currently in the Dremen Fund to be split equally among the six sector funds in the AAIDD investment portfolio.

M/S/P (Pierson, Rotholz): Unanimously to reaffirm the Washington Mutual Fund choice and to ask the Investment Advisor to inform us if this or any other funds at any time violate our investment policy.

M/S/P (Pierson, Bradley): Unanimously to direct the Investment Advisor to rebalance the investments in the six sector funds across the six sector funds in the next 30 days.

Atlanta Meeting Update

David Rotholz acknowledged the hard work of staff and volunteers and asked Doreen Croser to report on the conference specifics. She expects 700 people on site for the conference. The group discussed the format of the conference and the need to look at other ideas for the future.

2008 Annual Meeting Site Discussion

Hank Bersani led a discussion about where to hold next year's meeting. It was decided to do a focused survey of the membership to determine where to hold the conference in 2008. The need for outreach to members and the field was discussed as being an important activity of the leadership. Steve Eidelman will establish a committee to discuss the conference specifics.

M/S/P (Bradley, Pierson): Unanimously to hold the 2008 conference and start by securing a place to hold the conference in Washington, DC for late May, surveying the membership, and determining a focal issue(s) for the conference.

SIS and Publications Report

Bruce Appelgren shared the operations audit of SIS. The report indicated that SIS is successful according to publishing protocol. He then reported on SIS activities. Currently there are contracts with six states and several small providers. In 2007 more contracts are expected. AAIDD will be assisting Oregon by doing 400 interviews there. There is a meeting of state executives who are early adopters here at the conference. Bruce Appelgren acknowledged Valerie Bradley and HSRI for their assistance in shepherding the adoption of the SIS throughout the United States.

Later in 2007 there will be a training in Baltimore for providers. In discussions with Michael Wehmeyer, staff are looking at using SIS for transition planning by school systems. Staff are looking at trademarking the SIS. Internationally there are nine or ten translations of SIS. Bruce Appelgren will be doing a three to five year plan for the immediate future of SIS. The Colorado issue with SIS has been resolved. SIS for children is expected at the end of 2008. He is looking for a SIS product manager. Valerie Bradley asked for Board members to help with recruitment for the SIS product manager. This person must have some understanding of developmental disabilities, how states work, and the contexts in which SIS can be used. Because states are using SIS to determine rate structure it is now more controversial; this means that AAIDD will have to carefully police the use of SIS so that validity and reliability are not interfered with by changes made by users for this purpose.

Memo Regarding Royalties

Bruce Appelgren feels that based on his research with other organizations, publications will be greatly enhanced by offering royalties. He recommends this be $1,000–$3,000 with a higher amount if the publication sells well. This would not be offered in every case.

M/S/P (Bradley, Havercamp): Unanimously to authorize the payment of royalties as proposed.

AJMR Editor Search Update

Wayne Silverman reported that there are several candidates who will be interviewed at this meeting or shortly thereafter. The committee expects to make a decision shortly. They expect to have an excellent editor for the journal.

AJMR Name Change

Hank Bersani reviewed earlier discussions about the name change. Having the name the same for the first volume of the year and then changing it with the second issue so that subscribers know what the new journal is was an idea that was mentioned as one option.

M/S/P (Eidelman, Wehmeyer): Unanimously to reaffirm that the name of the journal will change to AJIDD and publication staff will give advice on a timeline for the change.

Terminology and Classification Update

Michael Wehmeyer updated the Board on how the name change is being integrated into the terminology and classification work. The group is moving forward quickly.

Assembly and Conference Participation with the Board of Directors

David Rotholz recapped previous discussions about these. He recommends reinstituting the Chair for each group elected by the Assembly or Conference. This position will provide communication and follow up to and from the Board to their respective groups. The person would serve one to two years. The Chair would report to the Board on a quarterly basis. Discussion and, if applicable, elections would be held at today's Assembly and Conference meetings. These Chairs would be included in the Board email list and would attend Board conference calls quarterly.

Action Group Grid Project Status Report

Mark Yeager stated that this tool is too complex and needs to be revised.

Action Groups Status Reports

David Rotholz and Steve Eidelman described the current status of the Action Groups. The Board agreed that a mechanism for elections for SIGs and Divisions needs to be designed whereby the groups receive assistance from the national office in holding these. Mark Yeager will circulate a copy of the table of contents of the operations manual to the Board.

CQL Discussion

James Gardner provided a review of what CQL is accomplishing since AAIDD has a representative on their Board of Directors. They will no longer accept applications from new institutional facilities for accreditation.

Board Responsibilities in Atlanta

Doreen Croser distributed a list for Board members.

Adjournment

The meeting was adjourned at 1:01 PM (EDT).

Respectfully submitted,

Joanna Pierson

Secretary/Treasurer

Open Forum Comments Atlanta, Georgia May 21, 2007

Wants an interactive listserv

Extend the Strategic Plan past 2010

Liked the roll out of the new name change and materials related to it

What is the evaluation of implementation of the Strategic Plan—it will be on every other Board meeting agenda

What is the status of strategic planning alliances with AUCD and NAQMRP's—have one with AUCD but it needs to be expanded

Unbundling of membership services, could collaborate with other groups such as DD Nurses Association on some of these services

Wants to commend the Board for its leadership on the “Ashley” statement

Do we have a position statement on euthanasia—not currently

Would help to get professional help in marketing, particularly membership

Get list of groups that would have potential members for AAIDD such as Seminaries, Clergy Associations, or nonprofits that have clergy

Have a check off box on the membership form to agree to have email address made public and then publish these on the website on the individual Divisions and SIGs pages so that people can communicate

Want to commend on the environmental initiative and feel this is good for recruiting new members, has worked in Massachusetts

Offering child care and respite care at the Annual Meeting could help recruit younger members

Hold State and Regional Chapters more accountable in helping increase membership

Want to know how the Conference/Annual Meeting will change

Want to know if unbundling the membership will lead to a decrease in the basic membership rate

Reasons for people not joining is increased job demands and bureaucratic requirements (federal and state) and this causes stress and feeling they do not have time to devote to learning more

People in the field want practical information rather than strong research emphasis

Dues costs are not what keep people from joining

For nonmembers attending the conference and paying the higher rate throw in the membership for free automatically

Respectfully submitted,

Joanna Pierson

Secretary/Treasurer

Conference Call Minutes June 18, 2007, 1:00 PM (EDT)

Call to Order

The meeting was called to order at 1:04 PM (EDT) on Monday, June 18, 2007 by President Hank Bersani.

Attendance

Members present—Hank Bersani, President; David Rotholz, President-Elect; Steve Eidelman, Vice President; Joanna Pierson, Secretary/Treasurer; Sharon Gomez; Susan Havercamp; Diane Morin; Wayne Silverman; Mark Yeager. Members absent— Valerie Bradley, Past President; Bernard Carabello; Michael Wehmeyer. National staff present—M. Doreen Croser; Maria Alfaro. Guest—Karrie Shogren.

Association Business

Greetings

Hank Bersani expressed the appreciation of AAIDD to retiring Board members Valerie Bradley, Susan Havercamp, and Wayne Silverman for their exemplary service to the Association. The Board expressed its thanks to Hank Bersani for his leadership as the Board President.

Acceptance of Minutes

Joanna Pierson presented the minutes from the last Board of Directors meeting. She noted that there were important issues raised in the Open Forum for the Board of Directors to consider.

M/S/P (Gomez, Eidelman): Unanimously to accept the May 21, 2007 Board of Directors meeting minutes with a modification stating the conference discussion was about the structure of the conference, not whether or not to have the conference.

M/S/P (Rotholz, Havercamp): Unanimously to accept the May 21, 2007 Board of Directors Open Forum minutes.

April 2007 Financial Report

Joanna Pierson reported on the April financial statements. Revenues for membership dues, publications, journal subscriptions, and education and training are all higher than last year at this time. The cost of the conference is not yet in expenses, but it is expected that there will be a deficit for the Atlanta meeting. The current financial status of AAIDD demonstrates that with a concerted effort the Association has moved from years of deficits into surpluses, but that Board members need to continue to be diligent in continuing moving forward in this direction. Doreen Croser reported that pledges from the Combined Federal Campaign have increased.

AJMR Editor Recommendation

Wayne Silverman reported that the Search Committee is pleased to recommend Leonard Abbeduto as the new Editor of AJMR.

M/S/P (AJMR Search Committee Motion): Unanimously to appoint Leonard Abbeduto as the AJMR Editor.

2008 Annual Meeting

Steve Eidelman discussed the conference structure, which will consist of presentations by invited speakers on a small number of significant issues. There will be plenary sessions will smaller sessions based on these. The importance of a luncheon for students was discussed as well as the involvement of the Academy in the future. There will be submissions for poster sessions only. There will be no exhibits. The conference will be in Washington DC starting the day after Memorial Day. Michael Wehmeyer's survey on the conference has been distributed and already has some responses.

UN Convention on Rights of Persons with Disabilities

Hank Bersani presented for Valerie Bradley asking AAIDD to urge the United States to sign on to the United Nations' Declaration on the Rights of People with Disabilities.

M/S/P (Rotholz, Gomez): Unanimously to send a letter urging the United States government to sign on to the United Nations' Declaration on the Rights of People with Disabilities.

Summit on Progressive ID-DD Supports Press Release

Steve Eidelman reported on the National Leadership Consortium on Developmental Disabilities Summit concerning strategies for replicating pockets of excellence to ensure that personalized, individualized supports are available for everyone with an intellectual or developmental disability.

Seclusion in California Schools

Hank Bersani asked people to look at his email on the Protection and Advocacy agency's action on seclusion in California schools. The Board will look at this issue at its next meeting.

Growth Attenuation Position Statement

Steve Taylor will publish the full Growth Attenuation Position Statement in the October issue of AAIDD.

NIH Research Budget

Wayne Silverman discussed the need to support Congress' proposed budget for research at NIH. AAIDD will be involved with CCCD on this issue.

Assembly and Conference Discussions

The Conference discussed the need better ways to communicate with each other including having listservs available. The Assembly selected a Chair at its meeting.

Royalties Discussion

Susan Havercamp discussed the need to have a policy to always offer royalties, rather than only to some authors. This is important in terms of fairness. If an author does not want royalties, then the author could waive these. The policy will be changed to reflect this.

Adjournment

The meeting was adjourned at 1:57 PM (EDT).

Respectfully submitted,

Joanna Pierson

Secretary/Treasurer

Conference Call Minutes July 18, 2007, 1:00 PM (EDT)

Call to Order

The meeting was called to order at 1:06 PM (EDT) on Monday, July 16, 2007 by President David Rotholz.

Attendance

Members present—David Rotholz, President; Steven Eidelman, President-Elect; James Gardner, Secretary/ Treasurer; Hank Bersani, Immediate Past President; Sharon Gomez; Karrie Shogren; Mark Yeager; Diane Morin; Michael Wehmeyer; Patricia Harmon. Members absent—Joanna Pierson, Vice President. National staff present—Maria Alfaro; Paul Aitken.

Association Business

Greetings

David Rotholz welcomed new members of the Board. He expressed his commitment to the organization and his belief that the work of the Board during the next year would influence the future of the organization over the course of the next three to five years.

Acceptance of Minutes

Jim Gardner presented the minutes from the last Board of Directors Meeting.

M/S/P (Bersani, Gomez): Unanimously to accept the June 18, 2007 Board of Directors meeting minutes.

May 2007 Financial Report

Jim Gardner reported on the May 2007 financial statements. He reviewed the Summary Financial report, Balance Sheet, Cash Flow, and Profit and Loss statement. He noted that while net revenue increased during the same reporting period from last year, and the overall fund balance decreased from the previous month, the August report will include the income and expenses associated with the Atlanta Conference. The August report will provided adjusted projections through the remainder of the year.

Presidential Goals

David Rotholz discussed his presidential goals for the year. He identified three priority initiatives:

  1. Association futures planning—this includes succession planning, feasibility of additional national office staff, form and function of the annual conference, and transition procedures associated with the professional divisions and Special Interest Groups.

  2. Feasibility and consideration of future training initiatives

  3. Leadership responsibilities for board members and other association leaders.

Ad-Hoc Committee on Fellow Criteria

Valerie Bradley has agreed to chair the working group that will include five members

Mid-Winter Leadership Meeting/Board Retreat

Participants discussed the priorities for the possible formats for a mid-winter meeting. There was agreement that the leadership meeting was important and that the roles and importance of the Professional Divisions, Special Interests groups need to be acknowledged. The participants did, however, reach a consensus that, at this time, a board retreat and strategic deliberation represented the priority in terms of time and resources. Participants did acknowledge the need to support meetings that have been planned for this time period. In addition, participants noted the importance of connecting the Board retreat and strategic deliberations with the dialogue during the Annual meeting in May 2008 in Washington, DC.

Action Plans

the criminal Justice Action Group Plan was approved. The Hurricane Action Plan was approved. The Board members urged the Hurricane Action plan group members to connect with other groups considering emergency preparedness for people with Intellectual and other Developmental Disabilities.

UN Convention on Human Rights for Persona with Disabilities

The letter signed by David Rotholz and M. Doreen Croser was forwarded to Congressman Thomas Lantos. There has been no response to the letter. The letter on the UN Convention on Human Rights was also sent to the Senate (Joseph Biden, Jr., Chair of the Senate Committee on Foreign Relations).

Continuing Business

Convention Survey

Board members thanked Michael Wehmeyer for his work on the survey questionnaire that was sent to all AAIDD members. Information will be most useful in planning for the May, 2008 conference in Washington, DC.

2008 Annual Convention

Steven Eidelman discussed preliminary alternatives designs for the May 2008 conference. Negotiations are taking place with hotels.

IASSID Meeting Minutes

The minutes of the IASSID meeting of May 28, 2007 were reviewed. No action was required.

Adjournment

The meeting was adjourned at 2:00 PM (EDT).

Respectfully submitted.

James F. Gardner

Secretary/Treasurer

Conference Call Minutes August 20, 2007, 1:00 PM (EDT)

Call to Order

The meeting was called to order at 1:05 PM (EDT) on Monday, August 20, 2007 by President David Rotholz.

Attendance

Members present—David Rotholz, President; Steven Eidelman, President-Elect; Joanna Pierson, Vice President; James Gardner, Secretary/Treasurer; Hank Bersani, Immediate Past President; Sharon Gomez; Karrie Shogren; Mark Yeager; Diane Morin; Michael Wehmeyer; Patricia Harmon; Roni Jo Frazier. National staff present—M. Doreen Croser; Maria Alfaro; Paul Aitken.

Association Business

Greetings

David Rotholz welcomed Board members to the meeting.

Acceptance of Minutes

James Gardner presented the minutes from the last Board of Directors meeting.

M/S/P (Pierson/Harmon): Unanimously to accept the July 16, 2007 Board of Directors meeting minutes with modifications related to the identification of meeting participants and distribution of the letter by David Rotholz and M. Doreen Croser concerning the UN convention on Human Rights for People with Disabilities.

July Financial Report

James Gardner reported on the July financial statements. He noted three points: First, The annual conference will result in a deficit of about $73,000 when all direct and indirect expenses for the fiscal year are finalized. Second, the current excess of revenues over expenditures for this fiscal year, and the increase in revenue this year as compared to last year are due to the successful efforts of the SIS initiative. Most of the significant variances in budget line items result from SIS activity. Third, revised projections through the end of the fiscal year suggest a slight loss to a break even outcome.

Board Members discussed the July Financial Report, the analysis of the Atlanta meeting, and budget projections for the remainder of the year. Board Members noted that the workshops produced more revenue than anticipated, that the training sessions were well received, and that additional attention be directed to the indirect conference costs for the 2008 Annual Meeting. For example, if the indirect cost of national office staff time allocation were not included, the conference would show a slight profit instead of a deficit.

Executive Directors Report

M. Doreen Croser reported that membership showed a slight increase from last year and that a telemarketing campaign was underway to sustain and increase membership renewals. The Association has designed and is distributing new marketing materials (incorporating the name change, logo, and identity) to state chapters. The Merk Corporation has undertaken a formal audit of its grant funded projects and remains very supportive of the Association's environmental health initiative. Croser also reported on planning for the 2008 Annual Meeting, SIS personnel recruitment and marketing activities, and the needs assessment for the AAIDD web site modifications.

Ad Hoc Committee on Fellow Criteria

Valerie Bradley is chairing the committee that will make recommendations to the Board of Directors on criteria for Fellow nomination and election.

Division/SIG Organizational Status

JoAnna Pierson, with assistance from Mark Yager, will chair a small group to finalize implementation of a new organizational format for Association Divisions and SIGs. The group will report back to the Board of Directors by the end of the year.

2008 Annual Meeting

Steve Eidelman reported on preliminary program plans and logistics for the 2008 meeting that will take place at the L'Enfant hotel in Washington, DC on May 28–30, 2008.

Board Retreat

Board members discussed the logistics for the Board Planning retreat. Preliminary plans regarding time, date, location, agenda, and facilitator were discussed and will be finalized prior to the next meeting.

Adjournment

The meeting was adjourned at 2:04 PM (EDT).

Respectfully submitted

James F. Gardner

Secretary/Treasurer

Conference Call Minutes September 17, 2007, 1:00 PM (EDT)

Call to Order

The meeting was called to order at 1:00 PM (EDT) on Monday, September 17, 2007 by President David Rotholz.

Attendance

Members present—David Rotholz, President; Steven Eidelman, President-Elect; Joanna Pierson, Vice President; James Gardner, Secretary/Treasurer; Sharon Gomez; Karrie Shogren; Diane Morin; Michael Wehmeyer; Patricia Harmon. National staff present—M. Doreen Croser; Maria Alfaro; Paul Aitken. Members absent—Hank Bersani, Immediate Past President; Mark Yeager; Roni Jo Frazier.

Association Business

Acceptance of Minutes

James Gardner presented the minutes from the last Board of Directors meeting.

M/S/P (Pierson/Harmon): Unanimously to accept the August 20, 2007 Board of Directors meeting minutes with modifications related to the identification of meeting participants.

July Financial Report

James Gardner reported on the July financial Statements. The budget through July 31, 2007 showed a net increase of $195,872 over the same period in 2006. Assets increased approximately $100,000 over the period ending June 30, 2007 and the fund balance at July 31, 2007 increased by approximately $81,000 over June 30, 2007. Cash flow analysis and projection were consistent with previous months this year. The monthly profit and loss statement indicated significant positive operation from SIS initiatives. Budget projections indicate a break even or slight loss at the close of the fiscal year. Gardner suggested that the board consider possible alternatives for accounting for special project income and expenses.

Dues

M. Doreen Croser reviewed past policy concerning membership dues, current costs associated with membership, and inflationary costs over the past twelve months. Croser presented three options concerning membership dues.

M/S/P (Pierson/Eidelman): To increase AAIDD membership dues to $160.00 based on the recent annual rate of inflation

Alliance for Full Participation

Doreen reported on the discussion and outcomes of the Alliance for Full Participation (AFP) meeting that took place on August 28, 2007 at the NACDD office in Alexandria, Virginia. Doreen noted that AFP member organizations discussed the successes of the 2005 Summit, missed opportunities, and responsibilities and challenges for the future. AAIDD and other organization representatives discussed leadership roles and the need for a national coalition and network movement. AFP meeting participants reached consensus on the importance of a national dialogue and/or event in 2010. AFP participants agreed to draft a one page prospectus for continued planning that each organization would share with its Board of Directors. Following consideration by the Boards of Directors of the AFP organizations, AFP representatives will meet again to consider organizational planning. Croser noted that AFP has not considered any financial obligations for future activities. After discussion, the consensus of the AAIDD Board of Directors was to continue an AFP leadership role in defining future activities. Any formal organizational or financial obligations will be presented to the AAIDD Board of Directors.

Natural Disaster (Hurricane) Action Group Public Service Announcement (PSA)

The Board discussed the content and context for the proposed PSA. The Board expressed its appreciation to the Action Group for its initiative in preparing the PSA. The board requested additional information from the action groups concerning self-advocate participation in the development of the PSA and information concerning the consistency of this PSA message with recommendations and guidelines from other private, state, and federal organizations and coalitions engaged in disaster preparedness.

AAIDD 2008 Annual Meeting and Conference

Steve Eidelman reported on planning for the 2008 conference that will take place in Washington DC on May 28–30, 2008. Potential themes for the conference include (1) emerging technology and (2) new skills for new personnel.

Board Strategic Planning Meeting

M. Doreen Croser announced that David Mank would facilitate the two day meeting that would begin on November 30 at 9: 00 AM and conclude on December 1, at 2:00 PM. Following the Strategic Planning meeting, the Board of Directors will meet from\[lb 2:00\[lz PM to 4:00 PM.

Adjournment

The meeting was adjourned at 1:58 PM (EDT).

Respectfully submitted,

James F. Gardner

Secretary/Treasurer

Conference Call Minutes October 15, 2007, 1:00 PM (EDT)

Call to Order

The meeting was called to order at 1:00 PM (EDT) on Monday, October 15, 2007 by President David Rotholz.

Attendance

Members present—David Rotholz, President; Steven Eidelman, President-Elect; James Gardner, Secretary/Treasurer; Sharon Gomez; Karrie Shogren; Diane Morin; Michael Wehmeyer; Patricia Harmon; Mark Yeager. National staff present—M. Doreen Croser; Maria Alfaro. Members absent—Hank Bersani, Immediate Past President; Joanna Pierson, Vice-President.

Association Business

Acceptance of Minutes

James Gardner presented the minutes from the last Board of Directors meeting.

M/S/P (Gomez/Shogren): Unanimously to accept the September 17, 2007 Board of Directors meeting minutes noting that the date of the financial report reviewed during the meeting was that of August 2007.

August Financial Report

James Gardner reported on the August financial Statements. On the Balance sheet the fund balance increased $165,180 over the previous month and $506,253 over the same period during the previous year. Cash Flow projections and analysis were consistent with reports from previous months. The Profit and Loss statement indicated significant revenues derived from SIS related sales and training. Increased program related costs were consistent with the increased program activities supporting SIS. Management reported a projected $200,000 excess of revenues over expenses at the end of the fiscal year. Doreen Croser noted the relationship between new AAIDD development initiatives with SIS and the resulting increases in current revenues. The Board of Directors recognized the staff leadership and dedication in bringing about the positive financial performance.

Annual Renewal Resolution for the Georgia SIS Contract

The State of Georgia requires a Board Resolution for an annual continuation of a five year contract for the provision of SISOnline.

M/S/P (Eidelman/Wehmeyer): Unanimously to endorse the Resolution to enter into a contract with the Georgia Department of Human Resources for SISOnline services and to confirm that the Chief Executive Officer is authorized to execute the contract on behalf of AAIDD.

Reinvestment of Zero Coupon Bonds

AAIDD investment policy stipulates that no more than 50% of the association's investment portfolio be invested in mutual funds. Doreen Croser discussed the situation in which (1) some of the associations bonds will reach maturity in November, (2) the increase in value of financial investment has lifted the percentage of AAIDD's mutual fund investments to just over 50%; and (3) the improved financial position of AAIDD does not require that we cash in the bonds at this time. The Board discussed investment alternatives and agreed to consult the Association's investment advisor.

M/S/P (Gardner/Gomez): Unanimously that AAIDD re-invest the $27,000 proceeds from the maturing zero coupon bonds in new zero coupon bonds at the prevailing rate on November 15, 2007, which will mature on November 15, 2019, or a certificate of deposit, which ever provides the Association with the best financial benefit.

Amicus Brief Proposal

Board members discussed the memorandum from Sullivan and Cromwell LLP concerning the David Lee Lewis Amicus Brief Proposal. The Board noted that Sullivan and Cromwell was an experienced and reputable law firm, that this was the firm's first interaction with AAIDD, and that the identified issues concerning the death penalty, federal antiterrorism legislation and previous court decisions merited AAIDD support.

M/S/P (Eidelman/Gomez): Unanimously that AAIDD proceed with support for development of the David Lee Lewis Amicus Brief Proposal, but a final decision will be made pending review of the brief.

2008 Annual Meeting

Steven Eidelman presented proposed themes, schedules, formats, and sponsorship opportunities for the 2008 Annual meeting. The Board expressed support for the schedule for poster sessions, the need to present a mix of scientific research, policy and practice in both plenary sessions and in the follow-up breakout sessions, and the importance of involving new members, young investigators, and emerging leaders in the conference.

Board Retreat

Board members reviewed the working agenda. There was strong agreement to invite AAIDD partner organizations to a Board meeting to discuss external perspectives on future AAIDD priorities and strategy.

Adjournment

The meeting was adjourned at 2:00 PM (EDT).

Respectfully submitted

James F. Gardner

Secretary/Treasurer

Conference Call Minutes November 19, 2007

Call to Order

The meeting was called to order at 1:00 PM (EST) on Monday, November 19th by President David Rotholz.

Attendance

Members present—David Rotholz, President; Steven Eidelman, President-Elect; Joanna Pierson, Vice President; James Gardner, Secretary/Treasurer; Hank Bersani, Immediate Past President; Sharon Gomez; Patricia Harmon; Diane Morin; Karrie Shogren; Michael Wehmeyer. Invited guests—Roni Jo Frazier; Karen Flippo; Nancy Thaler. National staff present—M. Doreen Croser; Maria Alfaro. Member absent—Mark Yeager.

Association Business

Acceptance of Minutes

James Gardner presented the minutes from the last Board of Directors meeting.

M/S/P (Wehmeyer/Eidelman): Unanimously to accept the October 15, 2007 Board of Directors meeting minutes.

Discussion with Network Partners

Karen Flippo, Executive Director of the National Association of Councils on Developmental Disabilities and Nancy Thaler, Executive Director of the National Association of State Directors of Developmental Disabilities Services, joined in a discussion of possible AAIDD roles, contributions, and priorities during the next few years. The Board initiated the dialogue with National Network Partners to gather preliminary information for the Board's strategic planning meeting that will take place on November 30th - December 1st. Both Karen Flippo and Nancy Thaler noted the many important contributions of AAIDD to the field of intellectual disabilities, with a particular emphasis on research, sustained discussion of important ideas and leadership in terms of people and ideas. They urged continued, and increasing, cooperative planning, information exchange, and national dissemination of information to diverse audiences. They also noted the importance of addressing different audiences as the patterns of support and service provision evolve. Finally they cited the growing need for preparing the next generation of leaders.

September Financial Report

James Gardner reported on the September financial statements. He noted that the fund balance had increased by about thirty three percent over the same time period in 2006. Cash flow was exceeding predictions. The Profit and Loss Statement for September indicated a continued positive income stream from SIS related business. At the current time, AAIDD is projecting an operating surplus in excess of $150,000 and a projected overall surplus of about $240,000. David Rotholz expressed this appreciation to staff for the financial success of the organization this year.

Web Page Update

Doreen Croser indicated that some funds for the Web page update would not be spent this fiscal year and would be carried over into next year. AAIDD has issued a request for proposals to finalize technical work on the Web site and will expend the remainder of the funds next fiscal year on that work.

National Siblings Leadership Network

Doreen Croser discussed the mission, purpose, and values of the National Siblings Leadership Network. She also noted the Network Listserv and the intended focus of the Listserve.

AAIDD/AUCD Agreement

Kerrie Shogren discussed recent collaborative efforts between AAIDD and AUCD (Association on University Centers on Disability) that have focused on student and young professional development. These initiatives have included distribution of newsletters through the AUCD network and the distribution of AAIDD literature in the orientation materials of AUCD trainees. She indicated that the AAIDD/AUCD agreement will include the formation of a joint working committee.

M/S/P (Wehmeyer/Bersani): Unanimously to approve the AAIDD/AUCD Agreement.

Nominations and Elections Committee

Hank Bersani reported that the timeline for the submission of nominations for AAIDD elections has been extended to December 10, 2008.

Input Regarding “Adults with Impaired Decision-making Capacity as Research Subjects”

David Rotholz reviewed a letter from Lee Barks, Chairperson of the AAIDD Health and Wellness Action Network, Paul D. Kolstoe, Chairperson of the AAIDD Mental Health Services, and Marc J. Tasse, Chairperson of the AAIDD Psychology Division concerning guidelines for research involving individuals with diminished capacity for decision making.

M/S/P (Eidelman/Morin): Passed (nine in favor; one abstention). To accept the recommendations of Barks, Kolstoe, and Tasse and forward this recommendation to the Department of Health and Human Services, Secretary's Advisory Committee on Human Research Protections—“Overall, most individuals consulted felt that the current safeguards in place established by University and State agency Institutional Review Boards (IRB) for Human Research Subjects adequately address issues relevant to individuals with diminished decision-making capacity. Although some respondents differed in their reasons, all believed existing protections are sufficient, and additional rules may limit research participation for a population who really need more research, particularly for future clinical treatment with psychopharmacology.”

Annual Meeting

Steve Eidelman reported on planning activities for Annual meeting. The planning committee has finalized guidelines for acceptance of posters and some Plenary Session speakers have confirmed participation.

Strategic Planning Meeting

David Rotholz reviewed plans and logistical arrangements for the strategic planning meeting on November 30th and December 1st.

The meeting was adjourned at 2:00 PM (EST).

Respectfully submitted

James F. Gardner

Secretary/Treasurer

Meeting Minutes December 1, 2007

Call to Order

The meeting was called to order at 2:00 PM (EDT) on Saturday, December 1st by President David Rotholz.

Attendance

Members present—David Rotholz, President; Steven Eidelman, President-Elect; Joanna Pierson, Vice President; James Gardner, Secretary/Treasurer; Hank Bersani, Immediate Past President; Sharon Gomez; Diane Morin; Karrie Shogren; Michael Wehmeyer; Mark Yeager. Invited guest—Roni Jo Frazier. National staff present—M. Doreen Croser; Maria Alfaro; Paul Aitken; Bruce Appelgren. Member absent—Patricia Harmon.

Association Business

Acceptance of Minutes

James Gardner presented the minutes from the last Board of Directors meeting.

M/S/P (Pierson/Gomez): Unanimously to accept the November 19, 2007 Board of Directors meeting minutes with the notation that Mark Yeager was present.

Discussion of Board Retreat Outcomes

Participants discussed outcomes and follow-up actions resulting from the strategic planning meeting. The consensus of Board Members was to (a) post the agenda of the meeting on the AAIDD web site, (b) David Rotholz would summarize the meeting in a letter to the AAIDD membership, (c) incorporate the discussion points and recommendation in a new strategic plan, and (d) consider a spring follow-up meeting (with the 2007–2008 Board) to continue and focus on implementation measures.

2008 AAIDD Proposed Budget

James Gardner and Paul Aitken presented the 2008 Budget.

M/S/P (Bersani/Wehmeyer): Unanimously to accept the 2008 AAIDD budget as presented.

Possible New Position at the National Office

Doreen Croser and David Rotholz initiated discussion of a possible new position at the National Office. Board Members discussed a new position within the context of the Budget, strategic plan implementation, and business objectives for the next year. Board members requested that Doreen Croser consider the priorities, responsibilities, and skills and expertise required in a new position.

Awards and Fellowship Committee Report

Sharon Gomez reviewed the Committee's report on Awards and Fellowships.

M/S/P (Eidelman/Bersani): Unanimously to accept the names for AAIDD Fellowship as presented.

Discussion of Executive Director Succession Planning Process

After discussion, Board members agreed that (a) Succession Planning be grounded in, and begin with, the strategic planning process. The Strategic Plan will set forth the Association's vision, mission, goals and objectives and provide the context for considering the profile of future AAIDD leadership and personnel needs, (b) the possible new position at the National Office is not related to any succession planning, and (c) the Board will consider engaging a professional search committee among the multiple alternatives for conducting a national search.

Additional New Business—Staff recognition. The Board of Directors thanked Doreen Croser and all employees for their working during the past year. In consideration of the significant financial and program success of AAIDD during FY07, the Board discussed options for formal recognition.

M/S/P (Eidelman/Pierson): Unanimously to offer employees a holiday bonus of two days personal leave and a one-time holiday compensation.

Division/SIG Status Report

Joanna Pierson distributed a summary of the 2007–2008 Conference of Professional Interests Action Plans.

2008 Convention

Steve Eidelman reviewed planning for the 2008 conference.

The meeting was adjourned at 3:30 PM (EST).

Respectfully submitted

James F. Gardner

Secretary/Treasurer

Note: this draft has incorporated suggested changes from Doreen and David.

Board of Directors Meeting Minutes December 17, 2007

Call to Order

The meeting was called to order at 1:00 PM (EST) on Monday, December 17th by President David Rotholz.

Attendance

Members present—David Rotholz, President; James Gardner, Secretary/Treasurer; Hank Bersani, Immediate Past President; Sharon Gomez; Diane Morin; Karrie Shogren; Michael Wehmeyer; Mark Yeager. Invited guest—Patricia Harmon. National staff present—M. Doreen Croser; Maria A. Alfaro. Members absent—Steven Eidelman, President-Elect; Joanna Pierson, Vice President.

Association Business

Acceptance of Minutes

James Gardner presented the minutes from the last Board of Directors meeting.

M/S/P (Bersani/Shogren): Unanimously to accept the December 1, 2007 Board of Directors meeting minutes.

October 2007 Financial Report

James Gardner reviewed the October 2007 Financial Report. He summarized the Balance Sheet, Cash analysis, Profit and Loss statement and the October 2007 Financial Report to The Board of Directors. Current projections indicate an overall surplus of revenue over expenses of approximately $340,000 at the end of the current fiscal year. Board members expressed their appreciation for the clarity and usefulness of the staff generated monthly Financial Reports to the Board of Directors.

Fellow Selection Procedures

Mark Yeager reported on the work of the Ad Hoc Committee on Selection of AAIDD Fellows. The committee, chaired by Val Bradley, and including Carolyn Graf, Susan Havercamp, Wayne Silverman and Mark Yeager presented an interim report and recommendations on new selection criteria for AAIDD Fellows. Board members provided comment, congratulated the committee on its work, and are expecting a final proposal in the next several months.

Awards and Fellowship Committee Report

Sharon Gomez summarized deliberations and recommendations of the Awards and Fellowship Committee.

The meeting was adjourned at 1:28 PM (EST).

Respectfully submitted

James F. Gardner

Secretary/Treasurer