Board of Directors Meeting Minutes May 27, 2008

Call to Order

The meeting was called to order at 5:00 PM (EDT) on Tuesday May 27, 2008 by President David Rotholz.

Attendance

Members present—David Rotholz, President; Steve Eidelman, President Elect; Joanna Pierson, Vice President; James Gardner, Secretary/ Treasurer; Hank Bersani, Immediate Past President; Sharon Gomez; Diane Morin; Karrie Shogren; Michael Wehmeyer; Mark Yeager. Invited guests—Patricia Harmon, James Ellis, Roni Jo Frazier, Marc Tasse. National staff present—M. Doreen Croser, Laura Abulafia, Paul Aitken, Bruce Applegren, Jula He, Angela Rapp Kennedy, Ana Montoulieu, Yvette Taylor.

Association Business

Acceptance of Minutes

James Gardner presented the minutes from the last Board of Directors meeting.

M/S/P (Gomez/Bersani): Unanimously, to accept the minutes from the May 19, 2008 Board of Directors meeting.

Death Penalty Update

James Ellis reported on the Kevin Green case in Virginia. The Board of Directors noted the contribution of Association members in this and past death penalty cases. The Board expressed its appreciation and gratitude to Mr. Ellis for his lifetime of work in defending people with intellectual disabilities in death penalty cases.

Financial Report

James Gardner presented the financial report for the period ending April 30, 2008. The current excess of revenues over expenditures is $1,038,361. In comparison to April 2007, our revenue increased by $360,497 while our expenditures increased by $350,613. The total fund balance for the Association is $2,496,214, an increase of $332,048 over the same period in 2007.

National Office Lease Report

Doreen Croser reported that alternative office space may be available within the same general vicinity as the current office. Croser presented an analysis of options for a renewal of the lease on the current space, possible alternative space in the same building, and the new option. The Board discussed the alternatives in terms of location, available space and cost.

M/S/P (Eidelman/Yeager): Unanimously, to authorize Doreen Croser to negotiate and enter into a lease agreement for future office space.

Money Manager Proposal

James Gardner reviewed a proposal from the Lateef Investment Management firm to manage a portion of the Association's investment portfolio that is currently invested in sector mutual funds that meet the Association's criteria for socially responsible financial investing. Board members discussed the Lateef proposal. The consensus of the Board was to discuss alternatives to the current sector mutual fund investment strategy with other financial management firms, to consider other investment management companies, and to conduct further analysis with additional information.

Annual Audit

James Gardner requested a formal acceptance of the auditor's report for the 2007 Audit that was presented and reviewed at the last Board meeting.

M/S/P (Gardner/Gomez): Unanimously to accept the auditor's report as presented at the last Board Meeting.

2009 Convention Report

Joanna Pierson indicated that she would report on the 2009 conference at the next Board Meeting.

DABS Update

Marc Tasse reported on the development and standardization of the Diagnostic Adaptive Behavior Scale.

T&C Committee Update

Michael Wehmeyer reported that the committee would be meeting during the annual conference.

Publications Report

Bruce Applegren reported on the status of the Association's publication planning and performance. He indicated that the publication revenues were strong and that there is increasing product awareness throughout the world.

SIS Status Report

Angela Rapp-Kennedy reported on the status of the SIS. She indicated that the Association is currently working with and/or negotiating with 12 states, 2 Canadian provinces, and a regional center in California.

Corporate Resolution

James Gardner presented a corporate resolution authorizing Doreen Croser to make financial decisions on behalf of the Association.

M/S/P (Gardner/Bersani): Unanimously, that M. Doreen Croser is hereby authorized to sell, assign, and endorse for transfer certificates representing stocks, bonds, or other securities now registered or hereafter registered in the name of this non-profit organization, the American Association on Intellectual and Developmental Disabilities.

Strategic Plan

Joanna Pierson indicated that the most recent draft of the strategic plan with designated staff and board responsibilities will be finalized and distributed in the near future.

Action Group Update

Joanna Pierson reviewed the response of the Natural Disaster (Hurricane) Action Group to the Board's recommendations concerning the Public Service Announcement (PSA). The consensus of the Board was that the Natural Disaster Action Group finalize the PSA as submitted.

2008 Annual Meeting Status Report

Steve Eidelman and Doreen Croser reported on the status of the Annual meeting including attendance, projected revenue and expenses. A final report will follow the meeting.

Position Statements Project Update

Michael Wehmeyer and Karrie Shogren discussed the joint position statement being developed by the Association and The Arc. Board suggestions for language and style will be shared with The Arc.

The meeting adjourned at 6:47 pm (EDT).

Respectfully submitted,

James F. Gardner

Secretary/Treasurer

Meeting Minutes June 16, 2008

Call to Order

The meeting was called to order at 1:00 PM (EDT) on Monday, June 16, 2008 by President David Rotholz.

Attendance

Members present—David Rotholz, President; Steve Eidelman, President Elect; Joanna Pierson, Vice President; James Gardner, Secretary/ Treasurer; Hank Bersani, Immediate Past President; Sharon Gomez; Diane Morin; Karrie Shogren; Mark Yeager. Member absent—Mike Wehmeyer. Invited guest—Patricia Harmon. National staff present—M. Doreen Croser, Maria Alfaro.

Association Business

Acceptance of Minutes

James Gardner presented the minutes from the last Board of Directors meeting.

M/S/P (Pierson/Gomez): Unanimously, to accept the corrected minutes from the May 27, 2008 Board of Directors meeting.

The Board unanimously passed the recommendation of the Personnel Committee (1 member absent with advance notice) on the issue of executive compensation.

Open Board Meeting Report and Discussion

James Gardner presented the summary of the Open Board Meeting. The Board discussed the items presented at the meeting and noted the request to hold the Open Board Meeting during the Annual Meeting. The Board of Directors will refer to the member's comments during its dialogue in 2008/09.

Assembly/Conference Report and Discussion

Steve Eidelman and Joanna Pierson discussed the feedback and comments received during the meeting.

2008 Conference Debriefing

Steve Eidelman and Doreen Croser summarized the comments regarding the June Annual Meeting. The consensus was that the plenary and breakout session were well done. The poster session was well received. The attendance needs to increase.

2009 Conference Planning

Joanna Pierson presented plans and options for the 2009 Annual Meeting in New Orleans. The board members recommended the event be held during the week of June 8th.

Strategic Plan Update

No association members from the Assembly or Conference volunteered to work on sections of the Strategic Plan. Board Assignments will be made and communicated during the next few weeks.

Board Member Recognition

David Rotholz thanked Mark Yeager, Diane Morin, Hank Bersani and Patricia Harmon for their contributions this past year. Board members, in turn, thanked David for his leadership as President. Doreen Croser also thanked David for his leadership, diligence, and management in guiding the Board of directors this past year.

The meeting adjourned at 1:40 pm (EDT).

Respectfully submitted,

James F. Gardner

Secretary/Treasurer