Board of Directors Meeting Minutes January 12, 2009

Call to order

The meeting was called to order at 12:05 PM (EST) on Monday, January 12, 2009 by President Steve Eidelman.

Attendance: Members present: Steven Eidelman, President; Jim Gardner, Sec/Treas; David Rotholz, Immediate Past President; Sandra Friedman; Sharon Gomez; Karrie Shogren; Marc Tassé. National Staff Present: M. Doreen Croser. Members Absent: Joanna Pierson, President Elect; Michael Wehmeyer, Vice President; Nancy Ward

Association Business

Amendment of Minutes: Members discussed an amendment to the minutes of the meeting of December 6, 2008 concerning the recognition of AAIDD staff. Members agreed to amend references to fiscal compensation.

M/S/P: (Gardner/Friedman): Unanimously, to amend the motion of December 6, 2008 to read “Unanimously, to recognize the efforts and performance by staff by providing leave days to be used during the current fiscal year.”

Acceptance of Minutes: James Gardner presented the minutes from the last Board of Directors meeting.

M/S/P: (Gardner/Shogren): Unanimously, to accept the minutes, as amended, from the December 15, 2008 Board of Directors meeting.

Report of the Nominations and Election Committee: David Rotholz summarized the report from the Nominations and Elections Committee concerning the candidate applications for AAIDD office. The Board accepted the slate as presented.

Appointment to the Awards Committee: The Board of Directors accepted the recommendation from the Nomination and Election Committee to extend membership on the Awards Committee to Bill Gaventa.

Report of the Awards and Fellowship Committee: Sandra Friedman summarized the report from the Awards and Fellowship Committee. Board members discussed the 2009 AAIDD award nominations. The committee will submit final recommendations at the next Board of Directors meeting; Board members also reviewed recommendations for promotions to AAIDD Fellow.

M/S/P: (Friedman/Gomez): unanimously, to promote Susan Parish to the position of AAIDD Fellow.

Board Retreat Follow-up Meeting: Board members discussed the summary of the December 5–6, 2008 Board retreat. Participants discussed possible dates for a follow-up meeting. Preliminary agenda topics will be review of the 2008 fiscal year, 2009 budget to date, development of a 24 month budget for the Association and the budget related strategic themes from the retreat—organizational staffing, strategic priorities and Association initiatives during the next 24 months

The meeting adjourned at 12:35 (EST)

Respectfully submitted,

James Gardner

Secretary/Treasurer

Meeting Minutes February 23, 2009

Call to order

The meeting was called to order at 12:02 PM (EST) on Monday, February 23, 2009 by President Steve Eidelman.

Attendance: Members present: Steven Eidelman, President; Joanna Pierson, President Elect; Michael Wehmeyer, Vice President; Jim Gardner, Sec/Treas; David Rotholz, Immediate Past President; Sandra Friedman; Karrie Shogren; Marc Tassé; Nancy Ward. National Staff Present: M. Doreen Croser, Maria Alfaro, Bruce Appelgren. Members Absent: Sharon Gomez

Association Business

Acceptance of Minutes: James Gardner presented the minutes from the last Board of Directors meeting.

M/S/P: (Gardner/Friedman): Unanimously, to accept the minutes, as amended, from the January 12, 2009 Board of Directors meeting.

AAIDD Board Retreat: Board members scheduled the Board planning retreat for April 24th and 25th at the Maritime Institute at the BWI Airport. Board members will meet at 5:30 p.m. for dinner and meet that evening. The meeting will conclude at 3:30 pm on Saturday.

Leadership Institute: Steve Eidelman summarized the past accomplishments and current priorities for the University of Delaware National Leadership Consortium on Developmental Disabilities. The Association is a National Leadership Consortium partner.

End of Life Care: Sandra Friedman discussed the recent publication of Sandra Friedman and David Helm, (eds), End-of-Life Care for Children and Adults with Intellectual and Developmental Disabilities.

AAIDD Status Report: Doreen Croser summarized recent activities and accomplishments of the Association. She indicated that preliminary financial projections for FY2008 suggest an operational loss of approximately $65,000 and an overall reduction (that includes the loss on investment) in assets of approximately $265,000. Croser also reviewed the Association's participation in the Alliance for Full Participation and the recent business failure of a software contractor.

SIS Report: Bruce Appelgren provided an overview of the SIS business for the last year and projections for the next several years. He noted contracts in thirteen (13) states and Canada and a total of sixteen (16) revenue streams resulting from SIS business.

Membership Action Plan: Karrie Shogren reviewed the Membership Action Plan that evolved out of the last Board of Directors retreat. Board members recommended coordinating/merging the action planning process with a Board Task Force and Association management initiative.

Awards and Fellowship Committee Report: Sandra Friedman, the Board Liaison to the Awards and Fellowship Committee, reported the unanimous decisions of the Committee for promotion to fellow status and 2009 AAIDD Awards to be made at the Annual Meeting.

2009 Annual Conference: Joanna Pierson indicated that the preliminary program for the 2009 annual conference has been announced. The Association has extended invitations for plenary sessions, panel presentations and poster sessions at the interactive cafes.

DABS and SIS for Children: Marc Tassé reviewed the progress to date on standardizing the DABS and SIS for Children. The Association is continuing recruitment of individuals to participate in the standardization of both instruments.

Executive Session: Steve Eidelman called the Board into Executive session. Board members adjourned from the Executive session.

The meeting adjourned at 12:50 p.m. (EST)

Respectfully submitted,

James Gardner

Secretary/Treasurer

Meeting Minutes March 16, 2009

Call to order

The meeting was called to order at 12:05 PM (EST) on Monday, March 16, 2009 by President Steve Eidelman.

Attendance: Members present: Steven Eidelman, President; Joanna Pierson, President Elect; Michael Wehmeyer, Vice President; David Rotholz, Immediate Past President; Sandra Friedman; Sharon Gomez; Karrie Shogren. National Staff Present: M. Doreen Croser, Maria Alfaro, Paul Aitken. Members Absent: Jim Gardner, Marc Tassé. Presidential Advisor Absent: Nancy Ward

Association Business

Acceptance of Minutes: Steve Eidelman presented the minutes from the last Board of Directors meeting.

M/S/P: (Pierson/Rotholz): Unanimously, to accept the minutes, as amended, from the February 23, 2009 Board of Directors meeting.

Preliminary 2008 End-of-Year Audit Statements: According to preliminary audit results the association basically broke even, excluding the loss on investments. The auditor will present the final report at the Board conference call meeting in May 2009.

The association will exercise appropriate due diligence by issuing a competitive RFP in 2009 for audit services. It was agreed that cost would not be the sole determining factor.

Combined Federal Campaign (CFC) 2009: CFC Donations have significantly decreased due to the association name change. People are familiar with the “mental retardation” terminology but not the terms “intellectual or developmental disabilities”. Most of the individuals who donate to AAIDD through the CFC are in the military.

Board Retreat: The Board will meet on April 24 and 25 at the Maritime Institute in Baltimore, Maryland. The Board will consider a future Vision for the Association, Finances, Strategic Planning, and Succession Planning. Additionally, Association strategies for the next 1, 2 and 3 years will be discussed.

National Call to Transform Medicaid: Joanna Pierson discussed a National Call to Transform Medicaid and pointed out that there are several groups working on Medicaid reform plans in the context of Health Care Reform.

2009 Annual Conference: Joanna Pierson said the convention would be held June 9–12, 2009 at the Ritz Carlton in New Orleans, Louisiana. Detailed information will be available shortly. There will be plenary sessions on Employment, Emergency Preparedness, Managing Agencies, and Leadership Training. There will be Academy sessions, Panel presentations, and Interactive Cafes' which is an opportunity to meet leaders in the field in a casual setting. Registration information will be on the website shortly. Next year, the process for choosing AAIDD National Awardees will be done one month earlier than in previous years.

M/S/P (Friedman/Rotholz) Motion to adjourn. The meeting adjourned at 12:50 p.m. (EST)

Respectfully submitted,

Sharon C. Gomez

Member, Board of Directors

On behalf of Secretary/Treasurer James F. Gardner

Meeting Minutes May 18, 2009

Call to order

The meeting was called to order at 11:00 AM (EDT) on Monday, May 18, 2009 by President Steve Eidelman.

Attendance: Members present: Steven Eidelman, President; Joanna Pierson, President Elect; Michael Wehmeyer, Vice President; Jim Gardner, Sec/Treas; David Rotholz, Immediate Past President; Sandra Friedman; Sharon Gomez; Karrie Shogren; Marc Tassé. National Staff Present: M. Doreen Croser, Paul Aitken. Guests: Michael Levin, Financial Advisor; Stuart Goldman, Auditor. Members Absent: Nancy Ward

Association Business

Acceptance of Minutes: James Gardner presented the minutes from the last Board of Directors meeting.

M/S/P: (Eidelman/Rotholz): Unanimously, to accept the minutes from the March 16, 2009 Board of Directors meeting.

2008 Audit Report and Management Letter: Stuart Goldman reviewed the 2008 Audit Report and Management Letter. He presented an unqualified Audit Report and Management Letter identified no material concerns in the Association's internal controls or financial management. In order to give all Board members the opportunity to study the report, a motion to accept the audit report will be made at the annual meeting in New Orleans.

Investment Report: Michael Levin reviewed the investment report for FY 2008. Because of the composition of the Association's investments, losses were significantly less than what might be expected in the current financial markets. Levin also informed the Board of Directors that he has moved to a different financial management company and the investment portfolio remains at Smith Barney. Doreen Croser indicated that the Association would issue a request for proposals for financial management services in 2009.

Financial Report: James Gardner reviewed the March 2009 Financial report, the Balance Sheet, Profit and Loss Statement and Cash Flow Analysis. The current year fund balance has decreased $272,424 over the same period in 2008 and now stands at $879,232.

Succession Planning: Steve Eidelman and Joanna Pierson discussed the position description, considerations in the use of an Executive Search Firm, and the composition of, and support for, the Board Search Committee. Board members will review and comment on the revised copy of the position description. The Board will make decisions related to the possible use of an Executive Search Firm at the June meeting in New Orleans.

Endorsement of the 11th edition of the Manual on Terminology and Classification: Michael Wehmeyer discussed the work on the manual which is nearing completion. Board members also discussed the possible need for training related to the new terminology and classification system.

M/S/P: (Wehmeyer/Friedman): Unanimously to adopt the Terminology and Classification system as proposed.

Association Elections: David Rotholz reported the results of the 2009 elections. Vice-President, Sharon Gomez; Member-At-Large, Denis Keyes; Education Division: Erik Carter – President; Legal Process & Advocacy Division: Caroline Everson – President; Psychology Division: Yona Lunsky – President; Cameron Neese – President-Elect; Social Sexual Concerns: Leslie-Walker Hirsch – President; Social Work: Susan Hammerman – President.

Amicus Brief in the Ortiz Case: Doreen discussed the proposed Amicus Brief written by Richard Burr, Jim Ellis and Harry Simon. They have requested that the Association serve as Amicus Curiae in the Atkins-related case.

M/S/P: (Rotholz/Weymeyer): Unanimously, to serve as Amicus Curiae in the Ortiz case. Board members also extended their thanks to Jim Ellis, Richard Burr and Harry Simon from the Federal Defender's Office in Sacramento for their work on the brief.

2009 Conference update: Joanna Pierson and Doreen Croser presented an update on the New Orleans conference. The conference program is at the printer. TASH will be supporting twenty participants through a foundation grant to increase leadership and diversity within minority communities. Board members thanked Pierson for her hard work and success in planning the conference.

M/S/P: Pierson/Shogren: Unanimously, to adjourn at 12:31 PM EDT.

Respectfully submitted,

James Gardner

Secretary/Treasurer