Board of Directors Meeting Minutes September 21, 2009

Call to order

The meeting was called to order at 1:00 PM (EST) on Monday, September 21, 2009 by President Joanna Pierson.

Attendance: Members present—Joanna Pierson, President; Michael Wehmeyer, President Elect; Sharon Gomez, Vice President; Sandra Friedman; Sharon Gomez; Denis Keyes; Karrie Shogren; Marc Tassé; National Staff Present: M. Doreen Croser; Maria Alfaro; Paul Aitken; Board Members Absent: Jim Gardner, Secretary/Treasurer; Steve Eidelman, Immediate Past President

Association Business

Acceptance of Minutes: Joanna Pierson presented the minutes from the last Board of Directors meeting.

M/S/P: (Keyes/Shogren): Unanimously, to accept the minutes from the August 17, 2009 Board of Directors meeting.

Financial Report: Doreen Croser and Paul Aitken reported that at this point in the year AAIDD has projected a modest operating surplus of 25,000 and overall operating surplus of $16,000. There are several staff positions that have not been filled. These positions were budgeted but the monies have not been spent. The budget calls for a $145,000 loss but we hope for a slight operating surplus of $25,000. We cannot project the end-of-year stock market gains/losses. Overall, we are pleasantly surprised at how well we are doing so far this year.

Investment Firm Recommendations: As directed by the Board of Directors a Request for Proposals was issued for investment firms. We received seven proposals. Interviews were conducted. The Michael Graham Group of Merrill Lynch of Columbia, Maryland was recommended to manage our investments.

M/S/P: (Wehmeyer/Tassé) Motion to use Michael Graham Group of Merrill Lynch to manage the AAIDD investment portfolio and to transfer the existing portfolio from Smith Barney.

Executive Director Search: Closing date for applications is September 30, 2009. The Search committee will have a Conference Call on October 12, 2009 to discuss applicants and hold face to face interviews on December 4, 5, and 6, 2009. The Board will need to design contract for new Executive Director and may need to hire attorney to do so. Check with search firm and Cathy Ficker Terrill. Need to look at evaluation process and current personnel policies within the Association. Need to form small committee to evaluate policies. Let Joanna know if interested.

Human Rights Conference: Marc Tassé reported that the CURA (Community University Research Alliance) is hosting a Human Rights conference in Niagara Falls. He received a request for AAIDD to co-sponsor the conference. Marc will follow up with Dorothy Griffiths to inquire what form of support the organization is looking for from AAIDD.

Paper Reduction Initiative: Denis Keyes suggested we send committee reports electronically.

Amnesty International Letter: The Board endorsed a letter in July 2009 to Amnesty International calling for an end to the use of electric shock, other painful and aversive procedures, seclusion, unnecessary restraints, and food deprivation as methods to change the behavior of people with disabilities. A recently revised letter was presented to the board for information only.

IDD Editor Selection Search: Doreen Croser informed the board that Steve Taylor's term as IDD Editor ends May 2010. Some concern has been expressed over searching for a new IDD Editor at the same time we are searching for a new CEO.

(M/S/P): Keyes/Friedman to extend Steve Taylor's contract as Editor of IDD for one year.

Endorse AAIDD/Arc US Joint Position Statements:

(M/S/P): Keyes/Gomez Endorse position statements.

2010 Conference Update: Mike Wehmeyer reported that the theme of the Conference will be Imagining the Future - Celebrating the Past! The conference will be in Providence, Rhode Island. A Call for Proposals will be issued shortly.

Task Forces Updates: Joanna Pierson reported that the Aging, Positive Behavior Supports, and Mental Health task forces are operational and the rest will be operational within a week.

Dufour Case Update: Doreen Croser reported that the Florida Supreme Court has accepted our Amicus and agreed to consider our argument in the Dufour Case.

11th Edition of the Terminology and Classification Manual: The 11th Edition of the Terminology and Classification Manual will be out in October. An Implementation committee has been appointed and is being chaired by Bob Schalock and Ruth Luckasson.

M/S/P (Wehmeyer/Keyes): Motion to adjourn. The meeting adjourned at 2:00 p.m. (EST)

Respectfully submitted,

Sharon Gomez

Member

Board of Directors

Meeting Minutes October 19, 2009

Call to order

The meeting was called to order at 1:00 PM (EDT) on Monday, October 19, 2009 by President Joanna Pierson.

Attendance:Members present: Joanna Pierson, President; Michael Wehmeyer, President-Elect; Sharon Gomez, Vice President; Jim Gardner, Secretary/Treasurer; Steven Eidelman, Immediate Past-President; Sandra Friedman; Dennis Keyes; Karrie Shogren; Marc Tassé; National Staff Present: M. Doreen Croser; Paul Aitken; Maria Alfaro

Association Business

Acceptance of Minutes: James Gardner presented the minutes from the last Board of Directors meeting.

M/S/P: (Gardner/Tassé): Unanimously, to accept the revised minutes from the September 21, 2009 Board of Directors meeting.

Financial Report. James Gardner reviewed the financial report for the period ending August 31, 2009. He reported on the Balance Sheet, the Profit and Loss statement, the Cash Flow Analysis and the narrative report. The balance sheet indicated a decrease in total fund balance of $277,637 from the same period last year. Revenue projections through the end of the year are about $48,000 above budget. Expenditure projections through the remainder of the year suggest a decrease of approximately $122,000 from budget. This difference in combined revenues and expenses suggests that the final budget may move from one with a projected deficit of $173,459 to a final performance with an excess of revenue over expenses of about $33,000.

Executive Director's Report: Doreen Croser reported on the status of the Association's publications department. She also noted that the combined federal campaign application had been file and the Merck application has been submitted. She noted that 500 people had preregistered for the association's webinar on Aging and End of Life on October 21, 2009. Croser extended her thanks to the Louisiana Chapter for its contribution to the emergency preparedness fund.

July Board Retreat Follow-up Discussion and Committee Reports: Joanna Pierson noted that committees were organizing and beginning to draft recommendations to the Board of Directors. We expect that Board will act on the committee recommendations in early 2010.

Executive Director Search Process: Michael Wehmeyer discussed the Executive Director Search Plan and related activities. The current search has resulted in a review of different employment contracts and agreements, a number of contract formats, and an overall review of the policies and procedures within the association. The Board agreed that the current president, incoming president and treasurer would negotiate the employment contract.

Pierson reported that 20–30 applications have been received, and that the Search Committee would conduct five face-to face interviews on December 4–6, 2009. Three candidates will interview with the full Board.

Human Rights/JRC Letter Update: Steve Eidelman and Doreen Croser reported that there has been no response to our correspondence with Human Rights Watch or Amnesty International.

2010 Annual Meeting. Michael Wehmeyer reported on preparations for the 2010 Conference. The conference committee is undertaking preliminary work and beginning to frame some of the plenary sessions. A call for papers will be issued in about 60 days. The theme of the conference will be “Imaging the Future; Celebrating the Past.”

M/S/P (Gardner/Keyes): Unanimously, to adjourn. The meeting adjourned at 1:43 p.m. (EDT).

Respectfully submitted,

James F. Gardner

Secretary/Treasurer