Board of Directors Meeting Minutes March 15, 2010

Call to order

The meeting was called to order at 1:00 p.m. (EDT) on March 15, 2010 by President Joanna Pierson.

Attendance

Members present: Joanna Pierson, President; Sharon Gomez, Vice President; Jim Gardner, Sec/Treasurer; Sandra Friedman; Denis Keyes; Karrie Shogren; Marc Tassé. Members absent: Michael Wehmeyer, President-Elect; Steven Eidelman, Immediate Past-President. National Staff Present: M. Doreen Croser; Maria Alfaro

Association Business

Acceptance of Minutes: James Gardner presented the minutes from the last Board of Directors meeting.

M/S/P: (Keyes/Gomez): Unanimously, to accept the minutes from the February 22, 2010 Board of Directors meeting as amended.

Preliminary Audit Update: Doreen Croser reported on the status of the 2009 audit. Preliminary indications pointed toward a clean audit and a probable surplus for the 2009 fiscal year.

Student/Early Career Report and Request: Karrie Shogren summarized the report from the Student/Early Career representatives and the request for additional funding to support their initiatives. Board members discussed the circumstances for the request and alternative levels of funding.

M/S/P: (Gardner/Tasse): unanimously, to increase the budget of the Student/Early Careers group by $1,120.

Summer Board Retreat: Joanna Pierson, on behalf of Michael Wehmeyer presented several dates for a summer Board retreat.

2010 Convention Update: Maria Alfaro presented an update on the 2010 convention in Providence, Rhode Island.

Respective Task Force Updates: Joanna Pierson led a discussion by task force liaisons on the status of each of the task force groups. Board members agreed that the membership of the Association was energized and engaged in the work of the task force groups.

The meeting adjourned at 1:45 pm (EDT).

Respectfully Submitted,

James F. Gardner

Secretary/Treasurer

Meeting Minutes April 19, 2010

Call to order

The meeting was called to order at 1:00 p.m. (EDT) on April 19, by President-Elect Michael Wehmeyer.

Attendance

Members present: Joanna Pierson, President; Michael Wehmeyer, President-Elect; Sharon Gomez, Vice President; Jim Gardner, Sec/Treasurer; Steven Eidelman, Immediate Past-President; Sandra Friedman; Denis Keyes; Karrie Shogren; Marc Tassé. National Staff Present: M. Doreen Croser; Maria Alfaro

Association Business

Acceptance of Minutes: James Gardner presented the minutes from the last Board of Directors meeting.

M/S/P: (Eidelman/Friedman): Unanimously, to accept the minutes from the March 15, 2010 Board of Directors meeting as amended.

Pension Plan Resolution: Joanna Pierson explained the changes needed in the Pension Plan Documents to remain in compliance with legal requirements.

M/S/P: (Keyes/Tassé): Unanimously, to make the required changes to bring the plan into compliance with federal requirements.

2010 Election Report: Steve Eidelman reported the results of the 2010 Election. The Association will make a public announcement pending notification of all candidates.

Death Penalty Task Force Web Page Clarification: Marc Tassé discussed a current entry in the question and answer section in the addendum to the Atkins Case on the AAIDD web site. Board members discussed the current content and a proposed alternative and unanimously requested a change in the entry.

2010 Convention in Providence, RI: Michael Wehmeyer summarized the preparations and plans for the 2010 Convention.

Update on the John Floyd Amicus Request: Doreen Croser reported on the Association's requests to make some content revisions in the brief.

GA Seminar Report: Doreen Croser reported on the Governmental Affairs Seminar recently held in Washington DC in partnership with ARC, AUCD, UCP, NACDD, and SABE.

DABS and Children's SIS reports. Marc Tassé reported on the progress in securing needed interviews to norm the DABS. He indicated that the interviews were being scheduled and was hopeful that the required number would be completed in the near future. Michael Wehmeyer reported an increased interest on the part of state agencies in participating in the development of the SIS for children.

Request to Adjourn: Joanna Pierson requested a motion to adjourn.

M/S/P: (Keyes/Gardner): Unanimously to adjourn the meeting at 2:38 pm (EDT).

Respectfully Submitted,

James F. Gardner

Secretary/Treasure

Meeting Minutes May 17, 2010

Call to order

The meeting was called to order at 1:00 p.m. (EDT) on May 17, 2010, by President Joanna Pierson.

Attendance

Members present: Joanna Pierson, President; Michael Wehmeyer, President-Elect; Sharon Gomez, Vice President; Jim Gardner, Sec/Treasurer; Karrie Shogren; Marc Tassé. Members absent: Steven Eidelman, Immediate Past-President; Denis Keyes; Sandra Friedman. National Staff Present: M. Doreen Croser; Margaret Nygren; Maria Alfaro; Paul Aitken. Invited Guest: Stuart Goldman

Association Business

Acceptance of Minutes: James Gardner presented the minutes from the last Board of Directors meeting.

M/S/P: (Tassé/Gomez): Unanimously, to accept the minutes from the April 19, 2010 Board of Directors meeting as submitted.

Status Report from the AAIDD Auditor: Stuart Goldman presented an interim audit report for the year ending December 31, 2009. The report indicated that the fund balance was $1,255,517 on December 31, 2009, an increase of $56,108 from December 31, 2008. The FY 2009 operating budget showed an excess of revenue over expenses in the amount of $7,093 which was considerably better than budget projections. Goldman reported that a final audit report for the year would be forthcoming upon receipt of a bequest that was in the final stages of legal process. This would provide the final revenue and expenses from non-operating line items.

President's Remarks: Joanna Pierson officially welcomed Margaret Nygren as the new Executive Director of AAIDD. Pierson officially thanked Doreen Croser for her leadership and contributions to the Association as Executive Director ending on May 31, 2010.

First Quarter Financial Report: James Gardner and Paul Aitken reviewed the first quarter financial report. The total fund balance at March 31, 2010 was essentially unchanged from the same period of time in 2009. In comparison to 2009, first quarter revenues increased by $55,108 while expenditures increased by $114,452, a negative change of $59,344.

Agenda for the June 7 Board meeting: Joanna Pierson noted the priorities for the June 7 Board meeting and asked each Board member to report the on initiatives of the task force for which they volunteered.

Discussion of Annual Open Membership/Leadership Meeting: Joanna Pierson coordinated a discussion of board member roles and responsibilities during the Annual Open Membership/Leadership Meeting.

Discussion of the July 16–18 Board Retreat Scheduled Agenda: Michael Wehmeyer reviewed the preliminary agenda for the July 16–18 Board Retreat. The meeting would begin at 5:00 p.m. on July 16 with a Board meeting. On July 17 Board members and the new Executive Director will discuss roles and responsibilities of the Board and Executive Director. The meeting will conclude on Sunday at 12:00 p.m.

2010 Convention Update: Michael Wehmeyer reported on preparations for the 2010 conference in Providence, Rhode Island.

M/S/P: (Gardner/Wehmeyer): Unanimously to adjourn the meeting at 2:01 p.m. (EDT).

Respectfully Submitted,

James F. Gardner

Secretary/Treasurer

Meeting Minutes June 7, 2010

Call to order

The meeting was called to order at 5:00 p.m. (EDT) on June 7, 2010, by President Joanna Pierson.

Attendance

Members present: Joanna Pierson, President; Michael Wehmeyer, President-Elect; Sharon Gomez, Vice President; Jim Gardner, Sec/Treasurer; Steven Eidelman, Immediate Past-President; Sandra Friedman; Denis Keyes; Karrie Shogren; Marc Tassé. National Staff Present: Maggie Nygren; Bruce Appelgren; Laura Abulafia; Maria Alfaro; Paul Aitken; Saihanjula He; Betty Margallo; Ajith Mathew; Joyce Martin; Steven Mason; Ana Montoulieu; Anu Prabhala. Invited Guests: Patti Martin; Peter Smith

Association Business

Greeting and Introductions: Joanna Pierson welcomed the Association's new Executive Director, Margaret Nygren, and offered congratulations to Patti Martin and Peter Smith on their election to the Board of Directors of the Association, effective July 1, 2010. Board members and staff then introduced themselves.

Acceptance of Minutes: James Gardner presented the minutes from the last Board of Directors meeting.

M/S/P: (Tassé/Gardner): Unanimously, to accept the minutes from the May 17, 2010 Board of Directors meeting as submitted.

Financial Report: James Gardner and Paul Aitken presented the financial report. The balance sheet indicates a fund balance of $2,076,579 on April 30, 2010, an increase of $54,858 over the same period in 2009. In terms of the profit and loss statement, the Association's revenue for the period through April 30, 2010 is $1,979,212 and expenditures are $1,150,139 for an excess of revenue over expenses of $821,061. These numbers reflect annual patterns. When compared with the same period in the previous year, revenues increased by $131,487 and expenditures increased by $132,737, which represents a negative change of $1,250.

2010 Conference Report: Michael Wehmeyer and Margaret Nygren provided a summary of the planning and expectations for 2010 conference. The advanced registration for the 2010 conference has exceeded the total registration for the 2009 conference.

2010 Conference Responsibilities: Margaret Nygren summarized Board member and staff responsibilities during the conference with particular attention on supporting first-time attendees and students and young professionals.

2011 Conference: Sharon Gomez discussed suggested themes and location for the conference. The theme will focus on inclusion and community participation. Austin, Texas is the preferred site for the meeting. Final decisions on host city will follow from negotiations with hotels.

CQL Board Representative: Joanna Pierson noted that David Mink was serving a second and final term as the AAIDD representative on the CQL Board.

PBS Task Force Report: Joanna Pierson coordinated a discussion of the PBS Task Force Report. Board members noted that the restraint legislation currently under consideration in the U.S. Congress suggested the PBS initiative was particularly timely. Considerable attention would be focused on positive behavioral supports in the next several years. Board members noted that the work done on the PBS curriculum created options and opportunities for the Association. Board members requested that the PBS Task Force consider and prioritize priorities for the Association's support. Board members recognized opportunities for a PBS product for children, questioned whether the PBS curriculum impacted the need for an additional publication, and whether the current task force might expand to include a perspective on needs, resources and expertise on positive behavioral supports for children.

Board Policy Manual: Margaret Nygren introduced the Board Policy Manual. She indicated that she would conduct a joint review of the policies with Joanna Pierson.

Task Force Reports: Task Force Liaisons reported on the progress and activities of the Task Force groups. Board members also discussed the dissemination of the goals, work, and progress of the task forces. Board members agreed that dissemination practices would vary from task force to task force.

Audit Report: Board members expressed a consensus that the AAIDD auditor present a final audit report at the June 21 Board conference call meeting.

HSRA Medical Underserved Committee: Board members discussed the recommendations of the HRSA Medically Underserved Committee.

M/S/P: (Tassé/Keyes): Unanimously, to support the motion as presented by the HRSA Medically Underserved Committee.

Board Evaluation: Joanna Pierson reviewed the work of the Board of Directors and the Association over the past year. She noted the renewed energy of the membership, the work of the Task Force Groups, the recruitment of the new Executive Director, the successful transition in the new leadership and the membership participation in this year's conference.

M/S/P: (Keyes/Shogren): Unanimously to adjourn the meeting at 8:03 pm (EDT).

Respectfully Submitted,

James F. Gardner

Secretary/Treasurer

Annual Members Open Forum Westin Providence Hotel Providence, Rhode Island June 8, 2010

Ann Cameron Caldwell asked whether there was a mechanism to infusing the self-advocate, consumer voice in AAIDD's dissemination and public policy work. She acknowledged the role of AAIDD as a professional association but she urged that the Association maintain channels of communication that reflected the context and perspective of consumers and self-advocates.

Guikas Ioanna suggested that AAIDD conduct focus groups with people with intellectual and developmental disabilities to get a better perspective on current issues.

Jean Phelps noted the current tension between academics and scholars and the day-to-day practitioners who provide direct services. She asked what the Association is doing to support direct support professionals and how we will bridge the gap between the two constituencies.

Ann Cameron Caldwell noted that the CLASS Act will impact many people with intellectual and developmental disabilities and the people who support them.

Diane McComb stressed the importance of AAIDD working across the range of disabilities and organizations. She expressed concern that AFP focused only on intellectual and developmental disabilities.

Louise Lord Nelson acknowledged the importance of the work of the student and young professional group.

Meeting Minutes June 21, 2010

Call to order

The meeting was called to order at 1:00 p.m. (EDT) on June 21, 2010, by President Joanna Pierson.

Attendance

Members present: Joanna Pierson, President; Michael Wehmeyer, President-Elect; Sharon Gomez, Vice President; Jim Gardner, Sec/Treasurer; Sandra Friedman; Karrie Shogren; Marc Tassé. Members absent: Steve Eidelman, Immediate Past-President; Denis Keyes. National Staff Present: Margaret Nygren; Paul Aitken. Invited Guest: Patti Martin

Association Business

2009 Audit Report: Michael Ocampo, representing the Audit firm of Betz, Goldman, Clearfield, & Ocampo, presented a final audit report for the year 2009. Ocampo presented an unqualified audit report and management letter absent any material concerns. He also indicated that, at this time, there were no federal, state, or professional accounting practices that the Association would need to address in the next year.

M/S/P: (Pierson/Wehmeyer): Unanimously to accept the audit and management letter as presented.

Acceptance of Minutes: James Gardner presented the minutes from the last Board of Directors meeting.

M/S/P: (Gomez/Shogren): Unanimously to accept of minutes of the June 7, 2009 Board of Directors meeting as presented.

Minutes of the Leadership Forum/Open Membership meeting. James Gardner presented the minutes of the 2009 Annual Meeting membership open forum.

M/S/P: (Tassé/Gomez): Unanimously to accept the minutes of the June 8, 2010 Leadership Forum/Open Membership meeting as presented.

2010 AAIDD Annual Meeting report. Michael Wehmeyer reported on the feedback from the conference. Informal feedback and the observations of the Board Members indicated that the participants viewed the conference as very successful. The Association has distributed formal evaluation requests to all participants by e-mail.

Executive Director's Report: Margaret Nygren summarized the events of the conference week, changes in Association personnel, and expected receipt of indicators concerning the Association's journals. She also noted that the Association is developing initiatives to update the membership management software and the platform for delivering electronic access to the Association's journals. She indicated that both initiatives would involve significant up-front costs. Nygren also noted increased requests for access to the Association's SIS database. Michael Wehmeyer will appoint a task force to examine the policy and protocols for obtaining access to the Association's databases.

Requests for Support: Margaret Nygren and Michael Wehmeyer summarized and led a discussion of requests for support for a NIDRR-sponsored conference on post-secondary education for people with intellectual disabilities, for AIRIM, and for a tribute for Dr. Robert Cook. Board members discussed the requests with the recommendation that Nygren will contact the sponsors of the conference, Wehmeyer will contact the AIRIM representatives, and that the Association support the tribute for Dr. Cook.

M/S/P: (Wehmeyer/Tassé): by a vote of six in favor and one opposed, to provide $200 in support for the development of a video honoring Dr. Robert Cook.

July Board Retreat: Michael Wehmeyer reminded board members that the retreat would begin at 5:00 pm on Friday and conclude at 12:00 noon on Sunday.

Executive Director Objectives: Joanna Pierson reported that she will be meeting with Margaret Nygren to identify priority objectives for the year.

Annual Meeting in 2011. Sharon Gomez reported on preliminary plans to hold the 2011 annual meeting in Austin, Texas.

990 and Canadian Tax Return Updates: Margaret Nygren reported that the 990 was completed and would need review by the Board of Directors. She also reported that the Association was submitting a Canadian tax return with the expectation of receiving funds withheld during a previous conference.

Acknowledgments and Thank You. Board members expressed their appreciation to Joanna Pierson for her contributions to the organization during the year of her presidency. The Board also thanked Jim Gardner and Steve Eidelman for their contributions as officers of the Board of Directors.

Respectfully Submitted,

James F. Gardner

Secretary/Treasurer